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pHzol�cZ� <br />ppl ILL'vCOUNT <br />V _ <br />W14 <br />f. Filing copies of receipts for supportive services (when applicable) in the <br />participants' files. <br />g. Collecting and reviewing all invoices/statements for accuracy. <br />h. Submitting and Supportive Services Request Form for review and <br />approvals. <br />I. All value cards shall be tracked with a Master Log. <br />1. The participant is responsible for: <br />a. Obtaining services that are referred by Case Manager but not provided <br />through PK. <br />b. Turn in appropriate documentation. If a participant fails to turn in <br />appropriate documentation, no supportive services will be provided. <br />c. Any lost/stolen/destroyed prepaid value cards request need to be <br />submitted with an affidavit from the participant. <br />2. Program Manager is responsible for: <br />a. Reviewing all Supportive Service Receipts before submittal to the finance <br />department and ensures that no deduction is submitted for an initial <br />issuance to a grant -funded participant. <br />b. Program Manager will appoint a custodian who will keep the value cards <br />in a secured storage place and keep a Master Log of all value cards. <br />c. Program Manager will perform an inventory of value cards at least on a <br />quarterly basis and/or take corrective actions to ensure the policy is <br />followed. <br />3. Director of Operations is responsible for (when necessary and applicable): <br />a. Reviewing and approving invoices/statements for payment. <br />4. Director of Operations is responsible for: <br />a. Verifying the availability of funds and notifying the Case Manager and the <br />Program Manager. <br />b. Processing payment and use approved contractor policies. <br />Supportive Services: <br />TRANSPORTATION SERVICES: <br />1. Bus Passes <br />a. One 30-day bus pass will be issued per month or one 1-day bus pass as needed. <br />b. In the event the participant loses a bus pass, the participant will be charged for <br />the cost of the replacement, except at the discretion of the Case Manager and <br />approval from the Program Manager. <br />25B-187 <br />