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Agreement with AMTECH Elevator Services <br />July 7, 2020 <br />Page 2 <br />Elevator Services received the higher score of 85, and a Santa Ana vendor received the lower <br />score of 68. <br />It should be noted that pricing is only one of several evaluating factors for an RFP. The proposal <br />from AMTECH is $116,400, and the Santa Ana vendor proposal is $66,780, which is a difference <br />of $49,620. The Building Maintenance Division has worked closely with both vendors due to <br />previous City elevator contract awards, and AMTECH has a much better performance record. A <br />third party consultant, HKA Elevator, was contracted by the City to assess possible causes for <br />Police Department elevators being out of service for an excessive period of time, and those <br />findings led to staff's current award recommendation. <br />In accordance with the RFP evaluation results as described above, staff recommends awarding <br />an agreement to AMTECH Elevator Services (Exhibit 1). The service contract includes regular <br />lubrication, adjustment and replacement of all major and minor parts, prompt and efficient repairs <br />of elevator issues, and the replacement of electric coils, among other things. <br />AMTECH is a recognized leader in elevator maintenance, has been servicing the Santa Ana <br />Police Department and Detention facility since 2015, and has proven experience performing <br />similar services for other agencies. The proposal contained a clear path toward achieving City <br />goals and objectives as required by the RFP. <br />FISCAL IMPACT <br />Funding for this agreement will be budgeted and available for expenditure, annually, for the entire <br />term of the agreement, including renewal options, in the following accounts:\ <br />FISCAL <br />ACCOUNTING <br />FUND <br />ACCOUNTING UNIT, <br />AMOUNT <br />YEAR <br />UNIT -ACCOUNT <br />DESCRIPTION <br />ACCOUNT DESCRIPTION <br />NUMBER <br />AG REEM ENT 3-YEAR TERM <br />2020-21 <br />07317100-62300 <br />Building <br />Building Maintenance, Contract <br />$68,100 <br />July— June <br />Maintenance <br />Services -Professional <br />2020-21 <br />01114403-62300 <br />General Fund <br />Building & Facility, Contract <br />$98,100 <br />July— June <br />Services -Professional <br />2020-21 <br />Regional <br />PWA SARTC Operations, <br />July— June <br />06717650-62300 <br />Transportation <br />Contract Services -Professional <br />$20,325 <br />Center <br />2020-21 <br />01113220-62300 <br />General Fund <br />PRCSA-Zoo, Contract Services- <br />$4,875 <br />July— June <br />Professional <br />Total Annually <br />$191,400 <br />2021-22 <br />Same account distribution as listed above <br />$191,400 <br />July -June <br />2022-23 <br />July -June <br />Same account distribution as listed above <br />$191,400 <br />TOTAL <br />$574,200 <br />25C-2 <br />