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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 18, 2020 <br />TITLE: <br />APPROVE AGREEMENT WITH TAIT <br />ENVIRONMENTAL SERVICES, INC., FOR A <br />FIVE YEAR TERM FOR UNDERGROUND <br />STORAGE TANK (UST) MAINTENANCE, <br />REPAIR AND TESTING, IN AN AMOUNT <br />NOT TO EXCEED $600,000 <br />(NON -GENERAL FUND) <br />CLERK OF COUNCIL USE ONLY: <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1sl Reading <br />❑ <br />Ordinance on 2ntl Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />is/Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with TAIT Environmental Services, Inc., for <br />maintenance, inspection and testing of underground storage tanks, for period beginning <br />September 1, 2020, and expiring August 31, 2023. The agreement includes a provision for two <br />one-year renewal options exercisable by the City Manager and City Attorney, in an annual amount <br />of $100,000, with an additional annual contingency of $20,000, for an amount not to exceed <br />$120,000 annually. The total agreement amount is not to exceed $600,000, including the renewal <br />options, subject to non -substantive changes approved by the City Manager and City Attorney. <br />The Public Works Agency maintains seven underground fuel storage tanks, located at the <br />Corporate Yard, and the Police Administration Facility. The South Coast Air Quality Management <br />District (AQMD) requires monthly testing and an annual inspection of the underground fuel storage <br />tanks. In addition, State law requires secondary fuel containment testing every three years. The <br />City is required to address any issues identified in the testing and inspections. <br />On April 29, 2020, the Public Works Agency issued a Request for Proposal (RFP) for qualified <br />firms to provide underground storage tank operator services as well as testing, maintenance, and <br />repair services. The RFP was advertised on the City's online bid management and publication <br />system. A total of 29 potential vendors were notified and 23 downloaded the solicitation <br />documents. The scope of work included six underground storage tanks at various fire stations, <br />and because the City no longer maintains those underground storage tanks, the fire stations were <br />removed from the scope of work. Vendors that submitted proposals were notified and all <br />confirmed the rates submitted in their proposals remained the same. <br />Five proposals were received and evaluated by a committee consisting of representatives from <br />various City divisions, including representatives from the Public Works Agency and the Police <br />25G-1 <br />