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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 18, 2020 <br />TITLE: <br />APPROVE AN AMENDMENT TO INCREASE <br />AGREEMENT WITH MK PRINTING FOR <br />OFFSET PRINTING SERVICES BY $35,000 <br />ANNUALLY PLUS AN ADDITIONAL $40,000 <br />FOR FY 20-21 FOR A TOTAL INCREASE OF <br />$215.000.00 <br />(GENERAL FUND AND NON -GENERAL <br />FUND) <br />/s/Kristine <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />Id1NN1.16 11 <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 111 Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to the agreement with Mekong Printing, <br />Inc., dba MK Printing, increasing the annual amount for offset printing services up to $115,000 <br />for an annual increase of $35,000 plus an additional $40,000 for FY 20-21 for a total contract <br />increase of $215,000 for the three-year term ending June 3, 2022 and any renewal periods, <br />subject to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On June 4, 2019, Council approved a three-year contract for MK Printing as a result of Requests <br />for Proposal No. 19-029 providing City Departments printing services for a three-year period, <br />for an annual amount of $80,000, with provisions for two one-year renewals for a total contract <br />amount not to exceed $400,000 (including extension period). <br />The existing agreement, A-2019-083, allows the City to outsource offset printing services in a <br />timely manner and meet the needs of various departments citywide. An example of the orders <br />request are related to Census outreach efforts, economic development, and other <br />miscellaneous forms related to Police Department administrative activity. MK printing will also <br />be providing all of the printing for the City's Santa Ana CARES COVID-19 initiative, which will <br />include a 16-page resource guide, ambassador cards, door hangers and postcards. An <br />increase in the annual amount of $35,000 plus an additional $40,000.00 for FY 20-21 will result <br />in a total impact including the renewal periods of $215,000 00 (Exhibit 1). <br />25H-1 <br />