22A - PO FOR CHAIN LINK FENCE - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2020 TITLE: APPROVE AN INCREASE IN THE PURCHASE ORDER AMOUNT WITH QUALITY FENCE CO., INC. IN THE AMOUNT OF $350,000, FOR A REVISED ANNUAL AMOUNT NOT TO EXCEED $550,000 FOR CHAIN -LINK FENCE AND GATE INSTALLATION SERVICES (SPECIFICATION NO. 18-080) (NON -GENERAL FUND) CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on V Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager approve an increase to the blanket order contract with Quality Fence Co., Inc., for chain -link fence and gate installation services by $350,000, for a revised annual amount not to exceed $550,000, for the remainder of the contract term, and one one-year renewal option if exercised, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On February 5, 2019, at the conclusion of a competitive bid process, the City Council approved a one-year purchase order contract with Quality Fence Co., Inc., with provisions for two one-year renewal options, to provide chain -link fence and gate installations to improve the security of the City's water system facilities. The original purchase order contract was awarded in an annual amount not to exceed $200,000, and the first renewal option has been exercised. Services provided under the chain -link fence and gate installation contract have improved the security and safety around the City's water system's wells, reservoir stations, and other water facilities. The work has mainly consisted of, but has not been limited to, the removal and proper disposal of existing fencing and the construction and installation of fabricated industrial steel fencing at various locations. In addition, the existing contract has been utilized for fencing improvements at other City facilities. Staff recommends amending the existing purchase order contract with Quality Fence Co., Inc., to enable the Water Resources Division to continue with their original fencing upgrade schedule, including water property located at 610 North Figueroa, and provide options for citywide fencing improvements on an as -needed basis. To accomplish this, staff recommends increasing the total aggregate annual spending limit by $350,000, resulting in a new aggregate annual spending limit of $550,000. 22A-1