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FULL PACKET_2020-09-15
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Clerk of the Council
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9/15/2020
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ORI CA03019 - Award 202OULW X0021 -Award Terms and Conditions 2020 - CHP -Page 3 of 16 <br />request after an agency makes final, approved budget and/or personnel decisions. An agency may implement the <br />modified award following written approval from the COPS Office. Please be aware that the COPS Office will not <br />approve any modification request that results in an increase of federal funds. <br />7. Evaluations <br />The COPS Office may conduct monitoring or sponsor national evaluations of its award programs. The recipient <br />agrees to cooperate with the monitors and evaluators 34 U. S.C. § 10385(b). <br />8. Reports/Performance Goals <br />To assist the COPS Office in monitoring and tracking the performance of your award, your agency will be responsible <br />for submitting semi-annual programmatic progress reports that describe project activities during the reporting period <br />and quarterly Federal Financial Reports using Standard Form 425 (SF-425). 2 C.F.R. § § 200.327 - 200.328. The progress <br />report is used to track your agency's progress toward implementing community policing strategies and to collect data <br />to gauge the effectiveness of increasing your agency's community policing capacity through COPS Office funding. <br />The Federal Financial Report is used to track the expenditures of the recipient's award funds on a cumulative basis <br />throughout the life of the award. <br />9. Award Monitoring Activities <br />Federal law requires that law enforcement agencies receiving federal funding from the COPS Office must be monitored <br />to ensure compliance with their award conditions and other applicable statutes and regulations. The COPS Office is <br />also interested in tracking the progress of our programs and the advancement of community policing. Both aspects of <br />award implementationcompliance and programmatic benefits —are part of the monitoring process coordinated by <br />the U.S. Department of Justice. Award monitoring activities conducted by the COPS Office include site visits, <br />enhanced office -based grant reviews, alleged noncompliance reviews, financial and programmatic reporting and <br />audit resolution. As a COPS Office award recipient, you agree to cooperate with and respond to any requests for <br />information pertaining to your award. This includes all financial records, such as general accounting ledgers and all <br />supporting documents. All information pertinent to the implementation of the award is subject to agency review <br />throughout the life of the award, during the close-out process and for three -years after the submission of the final <br />expenditure report 34 U.S.C. § 10385(a) and 2 C.F.R. §§ 200.333 & 200.336. <br />10. Federal Civil Rights <br />The Applicant understands that the federal statutes and regulations applicable to the award (if any) made by the <br />Department based on the application specifically include statutes and regulations pertaining to civil rights and <br />nondiscrimination, and, in addition <br />a. the Applicant understands that the applicable statutes pertaining to civil rights will include section 601 of the <br />Civil Rights Act of 1964 (42 U. S.C. § 2000d); section 504 of the Rehabilitation Act of 1973 (29 U. S.C. § 794); <br />section 901 of the Education Amendments of 1972 (20 U. S.C. § 1681); and section 303 of the Age <br />Discrimination Act of 1975 (42 U.S.C. § 6102); <br />b. the Applicant understands that the applicable statutes pertaining to nondiscrimination may include section <br />809(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968 (34 U.S.C. § 10228(c)); section <br />1407(e) of the Victims of Crime Act of 1984 (34 U.S.C. § 20110(e)); section 299A(b) of the Juvenile Justice and <br />Delinquency Prevention Act of 2002 (34 U.S.C. § 11182(b)); and that the grant condition set out at section <br />40002(b)(13) of the Violence Against Women Act (34 U.S.C. § 12291(b)(13)), which will apply to all awards <br />made by the Office on Violence Against Women, also may apply to an award made otherwise; <br />ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING <br />
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