20B - AA FOR 2019-20 TO FY 2020-21

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 6, 2020 TITLE: APPROVE APPROPRIATION ADJUSTMENTS TO CARRYOVER UNSPENT AMOUNTS FROM FISCAL YEAR 2019-20 TO FISCAL YEAR 2020-21 (GENERAL FUND AND NON -GENERAL FUND) /s/ Kristine CITY MANAGER CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2od Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER RECOMMENDED ACTION 1. Approve an Appropriation Adjustment to reduce the FY 2019-20 budget for unspent amounts to be carried over to FY 2020-21. 2. Approve an Appropriation Adjustment to increase the FY 2020-21 budget for amounts carried forward from FY 2019-20. Approve an Appropriation Adjustment to transfer the remaining unspent balance from the 2014-15 Addressing Maintenance Enhancing Services (AMES) fund to the General Fund and appropriate the related encumbrances and carryforward budgets in FY 2020-21. 4. Approve a FY 2019-20 Appropriation Adjustment to shift budget from the Non -Departmental Accounting Unit to the Fire Services Accounting Unit, to ensure budgetary compliance with no net impact to the General Fund. DISCUSSION Carryover unspent budgets from FY 2019-20 It is common for a City to budget for non -recurring (one-time) expenditures, such as construction projects, which are not completed by the close of the fiscal year on June 30. When this happens, the City Council may approve "carryover" of the unspent budget from one fiscal year to the next to provide resources for project completion. Staff typically does not request carryover for recurring operating budget amounts unless projects have not begun, which include initial maintenance/operating costs, as each annual budget already includes provisions for operational expenses. 20B-1