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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 6, 2020 <br />TITLE: <br />APPROVE APPROPRIATION <br />ADJUSTMENTS <br />TO CARRYOVER UNSPENT AMOUNTS <br />FROM FISCAL YEAR 2019-20 TO <br />FISCAL YEAR 2020-21 <br />(GENERAL FUND AND NON -GENERAL <br />FUND) <br />/s/ Kristine <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1s' Reading <br />❑ <br />Ordinance on 2od Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />1. Approve an Appropriation Adjustment to reduce the FY 2019-20 budget for unspent <br />amounts to be carried over to FY 2020-21. <br />2. Approve an Appropriation Adjustment to increase the FY 2020-21 budget for amounts <br />carried forward from FY 2019-20. <br />Approve an Appropriation Adjustment to transfer the remaining unspent balance from the <br />2014-15 Addressing Maintenance Enhancing Services (AMES) fund to the General Fund <br />and appropriate the related encumbrances and carryforward budgets in FY 2020-21. <br />4. Approve a FY 2019-20 Appropriation Adjustment to shift budget from the Non -Departmental <br />Accounting Unit to the Fire Services Accounting Unit, to ensure budgetary compliance with <br />no net impact to the General Fund. <br />DISCUSSION <br />Carryover unspent budgets from FY 2019-20 <br />It is common for a City to budget for non -recurring (one-time) expenditures, such as construction <br />projects, which are not completed by the close of the fiscal year on June 30. When this happens, <br />the City Council may approve "carryover" of the unspent budget from one fiscal year to the next to <br />provide resources for project completion. Staff typically does not request carryover for recurring <br />operating budget amounts unless projects have not begun, which include initial <br />maintenance/operating costs, as each annual budget already includes provisions for operational <br />expenses. <br />20B-1 <br />