20B - AA FOR 2019-20 TO FY 2020-21

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Appropriation Adjustments to Carryover Unspent Amounts from FY 2019-20 to FY 2020-21 October 6, 2020 Page 2 The City Council adopts a budget one year at a time, and the City's Charter requires City Council approval for appropriation adjustments. Increasing the current year budget for unspent amounts carried over from the prior year constitutes an appropriation adjustment. A list of requested carryovers is attached to this report (Exhibit 1). The list includes the account, description, amount, and expenditure status. All requests on the list were discussed with City departments and vetted to ensure the unspent budget is available and the allocation is non- recurring. Each request on the list includes the amount available one month after the end of FY 2019-20. Staff continues to pay FY 2019-20 invoices through September, and will continue reconciling FY 2019-20 accounts through October. The FY 2019-20 ledger will not be final and closed until the financial statements have been audited in November. Therefore, the requested carryovers are "maximum" amounts. The actual amounts processed for carryover will be limited to the available budget once the FY 2019-20 ledger is closed and are summarized by fund (Exhibit 2). 2014-15 AMES Fund A list of projects has been attached (Exhibit 1) for unspent items in the 2014-15 AMES Fund. Staff requests an appropriation adjustment to move the requested unspent project allocations from the AMES fund to the General Fund, with any remaining unspent balance to be added to the unassigned General Fund balance. If the City Council approves recommendation #3, the 2014-15 AMES Fund will be closed. FY 2019-20 Fire Services Budget Amendment Budgetary compliance is by department and fund. The FY 2019-20 Fire "Department" budget is overspent by $1.2 million due to restoration of a one-time adjustment for fire services, increases to emergency transport and medical billing services, and unanticipated vehicle and facility maintenance charges. The FY 2019-20 Non -Departmental budget has sufficient availability to cover the additional charges. Staff recommends shifting the budget from one accounting unit to another, to maintain FY 2019-20 budgetary compliance. FISCAL IMPACT Carryover Appropriation FY 2019-20 to FY 2020-21 There is no net fiscal impact associated with recommendations #1 and #2 to carryover unspent appropriations. The previously authorized expenditures will simply be spent in a later period, which only affects the timing of cash flow. 2014-15 AMES Fund Staff expects the available balance of the 2014-15 AMES fund may be approximately $2.2 million of which $1.6 million is allocated for the listed projects. If recommendation #3 is approved, the General Fund balance may increase by $0.6 million once the books are fully reconciled and closed for the fiscal year. 20B-2