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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 20, 2020 <br />TITLE: <br />AWARD BLANKET PURCHASE ORDER <br />CONTRACTS FOR ELECTRICAL <br />CONTRACTOR SERVICES TO ES - <br />ELECTRIC, INTER -PACIFIC, INC., M. <br />BREY ELECTRIC, INC., AND WILLIAMS & <br />MAHER, INC. IN AN ANNUAL <br />AGGREGATE AMOUNT NOT TO EXCEED <br />$205,000 FOR UP TO A FIVE-YEAR TERM <br />(SPECIFICATION NO. 20-117) <br />(GENERAL FUND AND NON - <br />GENERAL FUND) <br />/s/ Kristine Ridae <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1� Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />19111111111►1JIl qC7 <br />RECOMMENDED ACTION <br />Award blanket purchase order contracts for citywide electrical contractor services to ES -Electric, <br />Inter -Pacific, Inc., M. Brey Electric, Inc., and Williams & Maher, Inc. for a two-year period beginning <br />October 1, 2020, and expiring September 30, 2022, with provisions for three one-year renewal <br />options exercisable by the City Manager, in an annual aggregate amount of $205,000, subject to <br />non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City establishes an annual blanket order list consisting of vendors that provide services and <br />materials that are required by agencies on a consistent basis. Electrical services are required at <br />times by all City departments for general repairs, modifications and renovations. <br />An Invitation for Bids for electrical contractor services, was advertised on September 1, 2020, on <br />the City's online bid and management publication system. A summary of the Invitation for Bids <br />and bids received is as follows: <br />377 <br />Vendors notified <br />8 <br />Santa Ana vendors notified <br />45 <br />Vendors downloaded the bid packet <br />14 <br />Bids received <br />1 <br />Bid received from a Santa Ana vendor <br />The bids were received and opened on September 22, 2020, and evaluated (Exhibit 1). Thirteen <br />bids were determined to be responsive. The bids received from ES -Electric, Inter -Pacific, Inc., M. <br />Brey Electric, Inc. and Williams & Maher, Inc. were the lowest responsive to specifications, meet <br />22C-1 <br />