25C - AGMT FOR SECURITY SYSTEMS - Laserfiche WebLink

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Siemens Master Services Agreement October 20, 2020 Page 2 The City's current agreement with Siemens for the maintenance of the system is set to expire on October 31, 2020. In order to ensure maintenance services continue uninterrupted, on April 22, 2020, the Police Department issued a request for proposals (RFP No. 20-053) for video security system maintenance and system enhancements, and offers were solicited. A summary of the RFP's and offer received is as follows: 120 Vendors notified 40 Vendors downloaded the RFP 10 Santa Ana vendors notified 3 Proposals received Outreach Efforts The Purchasing Division advertised this project through the City's online bid management and publication system, which directly notified 10 Santa Ana vendors. Two Santa Ana vendors downloaded the RFP and one submitted a proposal for consideration (Datagear,lnc.). On February 25, 2020, a pre -proposal conference was conducted, and on April 22, 2020, the City received proposals from three firms. 3D Technology Services, Datagear, Inc., and Siemens Industry, Inc. each submitted proposals for consideration. An evaluation committee consisting of representatives from the Police Department Field Operations Bureau and Police Department Information Services Division reviewed and rated the three proposals. The proposals were evaluated according to Responsiveness to RFP (20%), Product Service Offering (30%), Experience of Firm (30%), and Reasonableness of Cost (20%), as stated in the RFP. The results of the RFP Evaluation are as follows: Vendor Score Siemens Industry, Inc. 89 Data ear, Inc. 77 3D Technology Services 59 100 point maximum Maintenance Siemens Industry, Inc. (Siemens) was the most responsive, capable, and cost effective respondent. Siemens will perform regular maintenance on all system components, including preventative maintenance, quarterly inspections, and testing on all covered equipment. Siemens will also provide real-time 24/7 systems integrity/ compliance monitoring and diagnostic reporting of system components (servers and storage, core network, and edge network components), and repair and support services for the cameras, servers, VSS network components, software, licensing, and extended warranty "repair and replacement". Many of the cameras are positioned in elevated locations. Siemens will provide boom trucks and other equipment required to service hardware components in elevated locations. This agreement also provides a Video Archiving Warranty, maintaining compliance with California Government Code 34090.6. 25C-2