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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 20, 2020 <br />TITLE: <br />APPROVE THREE-YEAR AGREEMENT <br />WITH ARAMARK CORRECTIONAL <br />SERVICES, LLC FOR INMATE FOOD <br />SERVICES AND COMMISSARY IN THE <br />AMOUNT OF $3,514,950 <br />(GENERAL FUND) <br />CLERK OF COUNCIL USE ONLY: <br />:••e• It <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on1�Reading <br />❑ Ordinance on 2n'Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CK•L111►IN] gQito] <br />/s/ Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute a three-year agreement with Aramark Correctional <br />Services, LLC for inmate food services and commissary, for the period of October 20, 2020, <br />through June 30, 2023, in the amount not to exceed $3,514,950, including a 7 percent <br />contingency ($229,950), subject to non -substantive changes approved by the City Manager and <br />City Attorney. <br />DISCUSSION <br />California's Board of State and Community Corrections (BSCC) requires agencies to provide food <br />services for all incarcerated individuals held within their custody. On March 13, 2020, the Santa <br />Ana Police Department issued a request for proposals (RFP #20-025) for contracted food service <br />and inmate commissary. On March 31, 2020, a pre -proposal conference was conducted, and on <br />May 8, 2020, the City received proposals from three firms. Aramark Correctional Services, LLC, <br />OurHome Catering, Inc., and Trinity Services Group each submitted proposals for evaluation. An <br />evaluation committee consisting of representatives from the Santa Ana Jail Operations and Jail <br />Administration reviewed and rated the three proposals. <br />The proposals were evaluated according to the following: <br />• Quality/Appeal of Inmate Meals (15%) <br />• Quality/Appeal of Staff Dining (Code 7 Cafe) Meals (15%) <br />• Selection and Pricing of Proposed Commissary Items (15%) <br />• Experience of Firm and Personnel (15%) <br />• Reasonableness of Cost (40%) <br />The results of the RFP Evaluation are as follows: <br />25E-1 <br />