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Agreement with Aramark Correctional Services, LLC October 20, 2020 Page 2 Vendor Score Aramark Correctional Services, Inc. 95 OurHome Catering, INC 85 Trinity Service Group 82 100 point max Aramark Correctional Services was the most responsive, capable, and cost effective respondent. The Police Department proposes to enter into a three-year agreement (Exhibit 1) with Aramark, for the period of October 20, 2020, through June 30, 2023, in an amount not to exceed $3,514,950. This agreement also allows the City to compensate Aramark for any services provided since July 1, 2020. The per -meal cost at the current average daily population (over 400) is $2.50 per meal. This agreement cost of $3,514,950 will provide food service for approximately 400 inmates, and includes a 7 percent contingency ($229,950) to cover increases in average daily population, per meal cost increases, and other unanticipated expenses. The agreement includes language that allows Aramark to request per -meal cost increases based on CPI and the yearly percentage change in the Market Basket of Products included in the agreement. The three-year agreement includes two one-year renewal options, which must be approved by the City Council. Aramark Correctional Services LLC has been the provider of inmate food services since 1997 and continues to perform these services in a professional and competent manner. All meals are prepared based on the State of California Code of Regulations, Title 15 nutritional requirements along with all Orange County Health Department health and safety requirements. Through this agreement, Aramark Correctional Services, LLC also provides catering services to various City functions, operates the inmate commissary program, and operates the Code-7 staff cafeteria located within the Police Administration building. The agreement may be terminated without cause by either party upon ninety (90) days written notice. FISCAL IMPACT Funds are available in the Jail Operations contract services account (No. 01114475-62300) for the 2020-21 fiscal year, and will be included in future fiscal year budgets as follows: Fiscal Year Accounting Unit -Account # Accounting Unit, Account Description Amount FY 2020-21 01114475-62300 Jail Operations - Contract Services $878,738 FY 2021-22 01114475-62300 Jail Operations - Contract Services $1,171,650 FY 2022-23 01114475-62300 Jail Operations - Contract Services $1,171,650 FY 2023-24 01114475-62300 Jail Operations - Contract Services $292,913 Three -Year Total $3,514,950 Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management Services Agency 25E-2