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The Consultants shall have project management control procedures in effect during the entire time work is being performed under the Agreement. This task shall include the following: • Project Management Plan — at the request of the City, the consultant shall provide a detailed management plan including information and coordination with other agencies to ensure compliance and completion of the (PS&E) packages. This plan shall include all milestones and task breakdown for each of the tasks and subtasks included therein. The Project Management Plan shall be submitted to the Project Manager for review and within 15 calendar days of the issued Notice to Proceed • Deliverables • Quality Control/Quality Assurance (QA/QC) Plan • Project Schedule/Invoicing • Project Correspondence In case of conflict, ambiguities, discrepancies, errors, or omissions, the Consultant shall submit the matter to the City for clarification. The Consultants shall perform engineering design services resulting in contract documents (plans, specifications and cost estimates "PS&E") for various projects on an as -needed basis. However, work tasks may include studies or a variety of engineering tasks. If requested by the City, the Consultants shall provide a Work Plan, which includes a detailed schedule of the assigned project prior to the issuance of a Notice to Proceed (NTP) and/or Task Order. Specific Task Orders with NTP's will be provided for project(s) at the discretion of the City. Work required per Task Order shall comply with the Scope of Services and additional provisions in each Task Order and this agreement. 4) Other Requirements Firms shall be capable of performing the following tasks: a. Assistance with local, State, and Federal Grant applications b. Construction and bidding phase support including, but not limited to: i. Responding to bidder inquiries during the bidding process, including preparation of any addenda. Following award of the construction contract, the Consultant may attend the pre -construction meeting. ii. Reviewing and approving submittals and shop plan drawings. The Consultant shall complete shop plan drawing reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. iii. Responding to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days. iv. Providing periodic field reviews and bringing to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant has observed. The Consultant shall have no authority to issue instruction on behalf of the City, or to deputize another to do so. City of Santa Ana RFP 20-102 Page Al-5