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Volume Estimates <br />Hard Copy Permits — 188 file cabinet drawers, average 300 files per drawer. Estimating about 16 pages <br />and 3 permits per file. <br />56,400 files <br />902,400 pages <br />169,200 permit numbers <br />Hard Copy Building Plans — Fifty 12" x 36" shelves hold about 125 plan sets per shelf. 38 12 x 24 x 17 <br />boxes hold about 62.5 plan sheets each. Estimating about 10 sheets and 3 permit numbers per plan set. <br />8,625 plan sets <br />86,250 sheets <br />25,875 permit numbers <br />16mm Microfilm Permits — 181 16mm reels hold about 450 permits and 900 images per reel. <br />181 reels <br />162,900 images <br />81,450 permits <br />35mm Microfilm Building Plans — 87 microfilm reels hold about 38 plan sets and 380 total images per roll. <br />87 reels <br />33,060 images <br />3,306 plan sets <br />Project Overview / Scope of Work <br />Pickup of Files <br />URM will pick up the files for scanning on a mutually agreed -upon schedule, or on an on -call basis. URM has the <br />capacity to pick up all the files at the start of the project if that is desired. URM will provide bar-code labels which <br />may be placed on boxes and noted on the city's manifest to track all boxes. Boxes can also be tracked by the <br />city's box number. Firm(s) will take all necessary precautions to ensure the integrity of the drawings during the <br />process. All drawings shall remain in the firm(s) custody until the scanning and indexing are complete or until <br />requested for quality control by the City. <br />Document Prep <br />URM personnel will prep the files for scanning. This will be done in accordance with specs from the RFP. <br />This may entail repairing tears, handling post -it notes per instructions, etc. <br />