URM TECHNOLOGIES - Laserfiche WebLink

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Scanning URM will ensure that all information that can be interpreted on the original can be interpreted on a full-size printout of the scanned image. Resolution shall be sufficient to ensure that all information legible on the original is legible on the tagged image file format. Images will be stored in the Tagged Image File Format (TIFF) with Group 4-1V compression. URM understands that the City reserves the right to change the format to JPG and/or PDF at any -time (file format should not be limited to the above -mentioned formats). All images shall be correctly oriented with the topside up and skew of less than three degrees. Permits and Documents shall be scanned in Black and White. All drawings / Blueprints shall be scanned in Greyscale. URM will be responsible for ensuring that the number of pages in each drawing set matches the number of images scanned for the set. URM will scan any missing pages from a set if they are discovered by the City after the fact for up to a year at no additional cost. City reserves the right to have the firm(s) redo any scan that does not meet City's quality standards at no cost to the City. Indexing Requirements All scanned documents that are contained in the Laserfiche Briefcase shall be indexed to a Laserfiche template. All scanned documents shall be named by permit number or Certificate of Occupancy number and type of document. Example: Permit _101102591_issued date or Plan _101102591_issued date and COO_80420618. Indexes for these scanned documents should include the fields as listed in the RFP. If the city provides a database of valid street names, street qualifiers, or street addresses, URM will use the database to eliminate human error in the indexing process. Output Format URM is a Laserfiche reseller. Images and metadata will be in Laserfiche Briefcase format if desired. Disposition of Hard Copy After scanning, the hard copy can be returned to the client, shredded, or stored at URM Technologies. Delivery of Images URM will import the files and metadata directly to the city's Laserfiche environment if access is granted. An encrypted USB I also be provided. If files are delivered to electronically there is no sales tax. Schedule/Turnaround Files can be picked up on a set schedule or on -call. In no case will URM have hard copy for more than 45 days before delivering scanned, indexed, and formatted output to the city. We could do the Permits in four weekly pickups so that all files are not out at once. Scanned images will be returned to the customer in one week from pickup. Building Plans can be done in ten weekly pickups. Availability of Files Should a file be needed urgently while in our possession, URM will scan the file and make it available the next business day via FTP or secure shared folder. Otherwise, a hard copy of the file will be returned to the City within three business days.