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Exhibit A <br />discuss availability of mapping resources, and discuss opportunities for <br />public participation. <br />■ Initial review of hazards. <br />Planning Team Meeting #2 (2 hours) <br />• The purpose of the second meeting is to review best practices in <br />hazard mitigation and examine opportunities to integrate the mitigation <br />plan with the City's existing development policies included in the <br />General Plan and other regulatory documents. <br />Planning Team Meeting #3 (2 hours) <br />• The purpose of the second meeting is to begin work on the Mitigation <br />Strategy. This will involve capturing existing mitigation activities along <br />with developing mitigation action items for the future. EPC will work in <br />advance of the meeting to review the General Plan -Safety Element, <br />Annual Budget, and Capital Improvement Program in order to capture <br />any already identified mitigation -related projects. <br />Planning Team Meeting #4 (2 hours) <br />■ The purpose of the third meeting is to continue to develop new <br />mitigation action items. During the meeting EPC will distribute a <br />planning tool that contains a comprehensive list of mitigation actions <br />from a wide variety of jurisdictional plans. The use of this <br />comprehensive list will assist and expedite the Planning Team's <br />process of identifying existing and future mitigation actions. <br />Planning Team Meeting #5 (2 hours) <br />• Review of the First Draft Plan will be preceded by advance distribution <br />of the document to the Planning Team via the City's Point of Contact. <br />The meeting will provide an opportunity for the Planning Team to share <br />comments and corrections to the document. Also, this meeting will <br />include a discussion on preparations and logistics for conducting the <br />public participation process and soliciting input from the general public <br />and external agencies during the distribution of the Second Draft Plan. <br />General Public and External Agency Input <br />FEMA requires the Second Draft Plan be made available to the general public <br />and external agencies (e.g. adjoining jurisdictions, servicing special districts, <br />etc.). EPC recommends posting the Second Draft Plan on the City's website and <br />using existing notification methods perhaps including a newsletter or other <br />means to inform the general public of the Plan's availability. As for the external <br />agencies, EPC will provide email content for distribution to the various agencies <br />(not yet including Cal OES and FEMA) including a link to the posting of the <br />Second Draft Plan. All information gathered will be included in the Third Draft <br />Plan. <br />Finalization will include sending an electronic copy of the Third Draft to the Point <br />of Contact along with a cover letter and completed FEMA Review Tool for <br />submission to Cal OES. Following any DMA 2000-justified revisions by EPC, Cal <br />OES will forward the Plan to FEMA for review and issuance of an Approval <br />#36221v2 <br />