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Dacu&Ign Envelope ID: B170CB9D-63DF-451E-84DD-B8E33348E947 <br />�1 crry or SANTA ANA <br />representative of the City shall be eligible for payment. The Contractor, in accordance <br />with City policies, shall maintain accurate records. <br />3. Any meals incompletely served will be denied payment by the. City, and any meals served <br />late through no fault of the City are subject to denial, of payment. <br />P. The Contractor shall submit, in writing, within 15 days of the end of each fiscal year quarter, a <br />report of food service activity to include, but not be limited to the following: <br />1. A complete accounting of the actual meals served including hot meals, sack lunches, <br />religious and medical meals and snacks. <br />2. Detail of all preventative maintenance performed on each piece of equipment including <br />type of service, date and name of the firm who performed the service, <br />3. Detail of all repairs performed on each piece of equipment, including who performed the <br />work and whether or not it was under warranty, <br />4. Copies of all reports and records required to qualify for Federal Surplus Commodities. <br />5. An assessment of the overall program strengths and weaknesses, as well as <br />recommendations for improvement in food, service, cost control, or other areas. <br />Q. PROPOSAL SUBMISSIONS <br />1. Each proposal must contain an expenses and administrative/management fee proposal <br />under separate, sealed cover within the primary proposal. Within the cost proposal, the <br />Contractor must show the cost for each meal period (i.e. breakfast, lunch and dinner <br />classification) to include all medical/restricted inmate diets and snacks. <br />2. The per -meal cost proposals prepared by the Contractor must include the following <br />elements: <br />a. Labor cost (inclucl!U all on -site management and staff, benefits and payroll taxes). <br />b. Food costs. <br />c. Controllable expenses (all normal day-to-day expenses for operating supplies, <br />repairs and maintenance, uniforms and other related costs). <br />d, Ad min istrativefrnanagement fee (those costs not associated with the administration <br />and management of the contract which are not shown in the labor, expenses or <br />egbipment/smallwares categories. This fee is to include the Contractor's profit <br />margin,) <br />R. REVENUE SHARING <br />1. Proposer should describe its ability to operate the kitchen for revenue generation <br />purposes in addition to innate meal preparation for the Santa Ana Jail Facility. Possible <br />sources of revenue may include food preparation for rest homes, shelters, other law <br />enforcement agencies, community centers, or any other sources that the Proposer is <br />RFP No. 20-025 Contracted Food Services and Inmate Commissary Page 30 of 57 <br />