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Approve Agreements for AMI Project Implementation
<br />November 17, 2020
<br />Page 2
<br />November 17, 2020 and ending on November 16, 2021 with annual renewal options, in the
<br />amount of $12,720 for the initial term, increasing by approximately 4% each year thereafter,
<br />for an annual amount not to exceed $14,881, subject to non -substantive changes approved
<br />by the City Manager and City Attorney.
<br />4. Authorize the City Manager to execute a Software License and Services Agreement with
<br />SmartWorks for a Meter Data Management System for a one-year term beginning on
<br />November 17, 2020 and ending on November 16, 2021 with annual renewal options, in the
<br />amount of $153,588, which includes a one-time license fee of $122,870 and an annual
<br />maintenance and support fee of $30,718, with the maintenance and support fee increasing
<br />by approximately 4% at each renewal, in an annual amount not to exceed $35,936, subject
<br />to non -substantive changes approved by the City Manager and City Attorney.
<br />5. Authorize the City Manager to execute the Annual Support Services Agreement for hosting
<br />services, maintenance and extended warranties with Aqua -Metric Sales Company for a one-
<br />year term beginning November 17, 2020 and ending on November 16, 2021 with annual
<br />renewal options, in an amount not to exceed $77,853 annually for the initial term and first
<br />renewal, increasing by approximately 3% each year thereafter, for an annual amount not to
<br />exceed $84,996, subject to non -substantive changes approved by the City Manager and
<br />City Attorney.
<br />6. Direct staff to pursue financing options for project costs.
<br />DISCUSSION
<br />The Public Works Agency's Water Resources Division, provides potable water to approximately
<br />45,000 customers, which includes all of the City's residents, businesses, and institutions. Water
<br />distributed to customers is measured by traditional water meters, which are read manually every
<br />two months to gather and process usage data for the water bill.
<br />In October 2016, a feasibility study completed by Black & Veatch, Inc. concluded that upgrading to
<br />an Automated Metering Infrastructure (AMI) system would be a more efficient and effective method
<br />to meter customer accounts. Subsequently, the Water Resources Division contracted Utiliworks
<br />Consulting, Inc. to provide advice on system requirements and capabilities that would most benefit
<br />City water customers, as well as assist in the development of procurement documents.
<br />The proposed AMI project will provide for the replacement or retrofit of all City water meters with
<br />smart water meters capable of automatically communicating water system data. This will be
<br />accomplished via two-way communication equipment to be installed at the existing West, East,
<br />and South Pump Stations, and atop City Hall. Procurement of a 'Headend System', which collects
<br />the meter data, and a Meter Data Management System (MDMS), which verifies and validates the
<br />data before sending it to the City's existing Customer Information System (enQuesta), are also part
<br />of the project.
<br />25H-2
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