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CITY OF SANTAANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />CLERK OF THE COUNCIL OFFICE <br />December 2020 <br />RECORD <br />RECORD <br />RECORD <br />RETENTION <br />CODE <br />CATEGORY <br />SERIES <br />RECORD DESCRIPTION <br />START DATE <br />PERIOD <br />GENERAL <br />Payroll <br />Leave of Absence Requests <br />Pay period, <br />2 years <br />GC <br />RECORD <br />(LOAs) and copy of departmental <br />Year <br />34090(d) <br />reports <br />2016-2017 <br />BOARDS & <br />Applications <br />Applications for B&C positions <br />Folder Year <br />2 years <br />GC 34090 <br />COMMISSIO <br />for Boards & <br />received during a calendar year <br />Date <br />NS (B&C) <br />Commissions <br />and not acted upon by the Council <br />Committees — <br />2014-2017 <br />Not Selected <br />Applications <br />Selected <br />Folder Year <br />Current + <br />GC 34090 <br />for Boards, <br />Date <br />5 years <br />Commissions <br />Selected <br />2014-Prior <br />Committees <br />CLERK - <br />Appeals — <br />Hearing Officer Reports, <br />Appeal <br />C+ 2 <br />GC Sec. <br />ADMINISTRA <br />Santa Ana <br />correspondence memoranda, and <br />Application <br />years <br />34090; <br />TION <br />Municipal <br />other documents relating to SAMC <br />Date <br />SAMC <br />Code (SAMC) <br />Chapter 3 appeals. <br />Chapter 3 <br />Chapter 3 <br />2013 - 2017 <br />Code of <br />Code of Ethics and Conduct <br />Receipt <br />T + 3 <br />GC 34090 <br />Ethics <br />certification )adopted June 2, <br />Date <br />years; <br />2008) submitted by elected <br />Laserfich <br />officials and members of <br />2016-Prior <br />e <br />appointed boards, Commissions <br />permane <br />and Committees <br />nt <br />Miscellaneous <br />Includes both incoming and <br />Folder Year <br />2 years <br />GC 34090 <br />Correspon- <br />outgoing general correspondence, <br />Date <br />Bence <br />including letter and email along <br />with citizen feedback; various <br />2016-2017 <br />files, not related to specific cases <br />and not otherwise specifically <br />covered by the retention schedule. <br />19C-7 <br />