25B - AGMT FOR OPEN MASTER PLAN - Laserfiche WebLink

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Exhibit 1 IV. PROPOSAL REVIEW (CONSULTANT SELECTION) A. EVALUATION AND RATING The CITY has established a proposal review committee to evaluate proposals based on the response to the RFP, which includes adherence to outlined directions and format, and the CITY evaluation criteria set forth above. A final score will be calculated for each submitted proposal and used to rank the PROPOSERS. The criteria for evaluating the proposals submitted will take the following items into consideration: • Firm/Team Experience 25% • Relevant Project Experience 25% • References 10% • Scope of Work/Understanding of Need 25% • Schedule 10% • Fee 5% The CITY reserves the right to request clarification and/or request additional information from PROPOSERS, if necessary. Such clarifications and/or additional information shall be submitted by the PROPOSERS as an Addendum to the Proposal upon request of the Contract Officer. However, since PROPOSERS may not request to provide additional input, PROPOSERS are advised to submit complete information in the Proposal. Based on the evaluation results, the City may hold interviews and finalists may be asked to participate in an interview session and/or supplemental questionnaire. Exact date and time will be provided to the finalist(s) seven days prior to the assigned interview session and/or due date of the supplemental questionnaire. If an interview session and/or supplemental questionnaire is performed, the results will be added to the initial evaluation score to determine the selected company. B. SELECTION The CITY will recommend award of the agreement to the PROPOSER who will provide the best quality and value to the CITY. CITY reserves the right to negotiate the final terms of the agreement. CITY reserves the right to begin negotiations and enter into an agreement without interview or further discussions. PROPOSER will be asked to sign a tentative agreement that will be subject the City final approval. If in the negotiation process, the CITY and PROPOSER cannot agree on final terms, the City reserves the right to begin negotiations another proposer or reject all proposals. V. AWARD OF AGREEMENT A. REQUEST FOR COUNCIL ACTION Following evaluation and rating by the proposal review committee, the Executive Director will recommend award of an agreement to the PROPOSER providing the best quality and value to the CITY.