25B - AGMT FOR OPEN MASTER PLAN - Laserfiche WebLink

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Exhibit 1 Service and Financial Sustainability Analysis The PRCSA is currently conducting a Services and Financial Sustainability Analysis and as part of that exercise, is reviewing existing processes and services to determine the future of the agency and how best to proceed. The Analysis is 75% completed. The CITY is a high -density community that relies heavily on city services and facilities. The parks system is heavily used which reduces the useful life of facilities and increases the costs of maintenance. The recreation programs are in high demand which require staffing to adequately manage the programs. Various services have a fee associated that cover the cost of the service, but in most cases the services are subsidized or free. The agency in general requires a process by which it can sustain itself for the long-term. In addition to the Service and Financial Sustainably Analysis, the CITY is moving forward to provide a strong commitment to deliver outstanding parks, facilities, trails, zoo and open spaces for citizens of the city. SCOPE OF WORK: 1. Public Process a) Identify, describe and implement a comprehensive strategy and methodology for citizen involvement in the Parks Master Plan development process. b) Provide residents, user groups, appointed and elected officials and other stakeholders an opportunity to participate in the development of the Parks Master Plan. c) Conduct public focus group meetings and individual stakeholders' interviews as appropriate. d) Attend and present at a minimum of two meetings with the Board of Recreation and Parks to provide progress reports and final draft Parks Master Plan. e) Attend and present at a minimum two meetings with the City Council to provide briefings and present the final Parks Master Plan for adoption. f) Provide well -organized and directed activities, techniques and formats that will ensure a positive, open and proactive public participation process is achieved. g) Provide written records and summaries of the results of all public process and communication strategies. h) Lead the effort to build consensus and agreement on the plan and if consensus is not possible, provide information for informed decision making for the City Council. i) Provide methods to hear from as many people as possible, including nonusers as well as users of the services and facilities. 2. Inventory, Mapping and Assessment a) Compile an inventory and assessment of the existing parks, facilities, trails, and open space located within the city's boundaries, regardless of ownership. b) The assessment should consider the capacity of each amenity found within the system (playgrounds, ball fields, trails, natural areas, special facilities, etc.) as well as functionality, accessibility (ADA), condition, comfort, and convenience. c) Each amenity should be evaluated regarding its service from both a resident and a visitor perspective. d) Visits to city sites and facilities will be required by the consultant to conduct this inventory and assessment so that the consultant can effectively develop a set of prioritized recommendations for maintenance, renovation, development and potential expansion of existing parks, facilities,