25B - AGMT FOR OPEN MASTER PLAN - Laserfiche WebLink

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Exhibit 2 PHASE 4 DELIVERABLES: Y Funding and Implementation Plan (8-10 pages) r Master Plan Outline (1-2 pages) Y Administrative Draft Master Plan (80-150 pages, including graphics, maps, and appendices) Draft Master Plan with Executive Summary (80-150 pages, including graphics, maps, and appendices) Board Meeting PowerPoint (15-30 slides; PPT and pdf) Y Council PowerPoint (15-30 slides; PPT and pdf) Final Master Plan (80-150 pages, including graphics, maps, and appendices) Y One Printed and Bound Color Copy of the Draft Plan and Final Plans Y Transmittal of final documents and GIS data ;cope Assurrnptons The scope described on the previous pages is based on several assumptions consistent with the RFP. The first kickoff meeting will provide an opportunity to refine the project approach within the contracted budget. Scope assumptions include: Y The project management budget assumes a 11.5-month project. It includes one or two hours per month for calls and coordination meetings between MIG and the City's Project Manager or Project Leadership Team as noted in each phase. Y Due to COVID-19, the initial project kickoff meeting and all progress meetings with the City's Project Manager or Project Leadership Team have been scoped as videoconferences. MIG will provide a bulleted agenda via email and digital/electronic files three (days) before these meetings, unless agreed otherwise in communication with the City's Project Manager. These are intended as work sessions and do not include meeting summaries. The City will provide consolidated documents and GIS data as noted in the RFP and based on MIG's request for information, using MIG's Egnyte portal and links for the transmission of materials. Board and Council Meetings are budgeted as 2-hour, in -person meetings attended by one MIG staff. This may require that Master Plan updates be placed early on the agenda. The City will be responsible for coordinating and scheduling these meetings, creating agendas and staff reports, and taking notes or recording the meetings. MIG will provide content and attend the meeting. v The City will arrange, advertise, promote, host, recruit participants, schedule, and identify locations for other in -person or videoconference public meetings, stakeholder interviews, and outreach activities. MIG will attend, facilitate, take notes, and summarize meeting findings. Y The City will be responsible for all website updates, posts to social media, press releases, communications and promotion of the online questionnaire and public meetings. Y The City will log and track any public comments received relating to the Master Plan process. Y MIG will provide digital/electronic files (pdfs) of all project briefs, master plans, and PowerPoint presentations. The City will be responsible for web posting, printing, and distributing copies of documents. 25B-47