25B - AGMT FOR OPEN MASTER PLAN - Laserfiche WebLink

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Exhibit 2 Phase 4: Plan and Adopt 4.1 FUNDING AND IMPLEMENTATION PLAN Incorporating the guidance from Task 3A, MIG will create a phased funding and implementation plan identifying short, medium, and long-term projects based on the City's funding capacity for implementation. The Implementation Plan will be accompanied by financing and funding strategies, also considering the community's ability and willingness to pay for added projects and services. The Implementation Plan will be summarized for City review. City comments will be incorporated into the Administrative Draft Master Plan. 4.2 ADMINISTRATIVE DRAFT MASTER PLAN MIG will create a full draft Master Plan, formatted as an attractive, easy -to -read document for review. The plan will be illustrated with graphics, maps, and photos so that City staff may use it as a communication's tool to build community support for implementation. Prior to developing the Master Plan, MIG will create an outline for City review and buy -in on plan content. MIG will then draft the document, providing an electronic file (PDF) and comments log (Excel) to the City for internal review. Note: MIG will add the Executive Summary to the Draft Plan, after City comments on the Administrative Draft have been received). 4.3. DRAFT MASTER PLAN Using one set of City consolidated comments, MIG will revise the Master Plan and add an Executive Summary. MIG will provide a web -ready pdf of the revised document to the City for posting and distribution. 4.4 BOARD MEETING #3: PLAN REVIEW MIG will create a PowerPoint, attend, and present the Draft Plan at an existing Board Meeting or videoconference. This meeting may be held as a special meeting and potentially include a Board recommendation to Council for Master Plan adoption. This task assumes a 2-hour meeting. 4.5 CITY COUNCIL MEETING #2: PLAN REVIEW MIG will update the Board PowerPoint (Task 4.4) to include Board member feedback and present the Draft Plan at a City Council work session, regular meeting or videoconference for review, discussion, and potential adoption. This task assumes a 2-hour meeting. 4.6 FINAL MASTER PLAN Based on one set of consolidated comments provided by the City, MIG will finalize the Master Plan, providing a web -ready pdf and all original files to the City. 4.7 ALLOWANCE FOR PRINTED COPY OF DRAFT AND FINAL PLANS MIG will create a print -ready electronic version of the draft and final master plan, along with one (1) full - color, bound version of each, mailing these to City staff approximately one week after these plans are completed. 4.8 PROJECT MANAGEMENT AND CLOSE-OUT This task includes five Y2-hour monthly progress and coordination videoconferences between MIG's Project Manager and the City's Project Manager or Leadership Team, schedule management and invoicing, project administration, communication, and coordination for Phase 4, as well as the transmittal of all plan deliverables and CIS data to the City. 25B-46