25J - PO FOR LAPTOP KIOSK - Laserfiche WebLink

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Purchase Order, Service/Support Agreement and License Agreement with Java Connections, LLC. dba LaptopsAnytime December 1, 2020 Page 2 computer anywhere a seat is available inside the Library and not be confined to specific areas. Additionally, the laptops dispenser kiosks will allow the Library to have less hardwired workstations, which frees up space for staff to create other new services in the future. Having the flexibility to use a computer anywhere in the Library also allows patrons to take advantage of the new and expanded seating options at the Newhope Library. This will also apply to the Main library once furniture upgrades are completed at that location. One laptop dispenser kiosk will be installed at each library. Each kiosk provides a 6-bay hosting system to circulate laptops. The kiosks will allow patrons to self -checkout the laptops for in-house use. Each kiosk connects to the Library's integrated library system (ILS) called TLC, to verify that the patron has a valid library account as well as taking a picture of the patron using an integrated webcam. Once a patron has returned the laptop to the kiosk, it automatically checks in the device, wipes any modifications or information saved by the patron, and charges the device so it can be ready for the next checkout. There is no other vendor that offers this unique self-service hardware, backend software dispensing, or monitoring services. LaptopsAnytime's competitors have automated checkout kiosks, but their systems do not provide direct auto -dock technology, integrate with the Library's ILS, or offer the proprietary Deep Freeze software to ensure the secure use of technology. FISCAL IMPACT Funds are available in the following accounts for the current year: Fiscal Accounting Fund Accounting Unit, Account Amount Year Unit -Account # Description Description FY 20-21 01213020- Cannabis Cannabis Public Benefit Fund- $35,943.25 63001 Public Benefit PRCSA, Miscellaneous Fund Operating Expenses FY 20-21 01213020- Cannabis Cannabis Public Benefit Fund- $13,716.34 62300 Public Benefit PRCSA, Contractual Services - Fund Professional FY 20-21 01213020- Cannabis Cannabis Public Benefit Fund- $6,555.00 62140 Public Benefit PRCSA, Memberships, Fund Subscriptions & Dues Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management Services Agency Submitted By: Brian Sternberg, Executive Director — Library Services Agency Exhibit: 1. Quote 2. Kiosk Support Agreement 3. End -User License Agreement 25J-2