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Space Planning & Architectural Consulting Services (RFP Na 20-040 COST CONTRC; As the project develops, our team will provide and update detailed cost estimates for the project. Knowing the cost estimates early allows us to make necessary adjustments to bring the project under budget with minor concessions. We use In-house as well as professional cost estimating services to effectively control the project cost during design. More importantly, all major project decisions are evaluated in terms of cost impact on the project. We can inform and advise our Clients of the cost impact on the project to assist them with the declslon-making process to maximize the impact on often strict and lean budgeting needs. The project schedule (Gant Chart) is developed to show major milestones for the project, the 'important decision -making workshops, as well as individual minor tasks that need to be completed. We regularly update the schedule and submit the updated schedule to the client as well as inform our consultants of the timeline for the completion of specif"ic tasks to keep the project on schedule. We have encountered many projects that are under tight time constraints to get completed. With this in mind, we believe our relationships with our clients in which we are dedicated are the foundation of our company progress, success, and growth. We hold ourselves accountable to strict milestone schedules that are developed and established with our clients starting at project Initiation. Our project schedule is developed to Illustrate major milestones for the project as well as Individual tasks that need to be completed to progress a project to the next phases of completion. We regularly update and submit the schedule to the client as well as inform our team of consultants of the timelines for the completion of specific tasks. Formal workshops are set up with the client to formally present and discuss the course of the project schedule. Any potential delay would be clearly communicated to our clients from project initiation, and discussed formally at the workshops if unforeseen during the course of the project. We would not divert any project mid -course without strict consent from our clients. We conscientiously place a hold on potential new projects for a later date until we assess that there Is enough personnel and resources available on the team to support current projects at an optimum level. Should there be a case where a project has the option to be delayed or diverted mid -course for a number of unforeseen reasons, we would communicate the issues and seek consent and input from our clients prior to any alterations to the schedule or course of the project. QUALITY CONTROL. To ensure accuracy in the delivery of the project, we have developed an in-house quality control program that outlines the various Items that need to be reviewed at each phase of the project. This review is performed by both the principal and our various team of consultants. In addition, consultant drawings are reviewed for compliance with design objective as well as for possible conflict with the other elements of input from varying disciplines. We have a wealth of experience scheduling and phasing projects for design and construction for our Municipal and Water District Clients, including for existing facilities, many which allow for continuous occupancy during construction. Q d c��y cr Santo ate- aFP j v U 1�IR_ r� Page 10