PARKS, RECREATION AND COMMUNITY SERVICES AGENCY (2)

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1. Record KeeoinKeeoin ort . SUBRBCIPJENI' shall keep and maintain complete and adequate records and reports on program participants to determine their initial and continuing eligibility for the program .services being provided to assist CITY. in meeting mid artaintaining its record keeping responsibilities under the"CD$G REdS, including the following: (1) Records a, Documentation evidencing program income requirements in conformity with 24 CM 570 504(b((2)(i), (H) and 24 CPR 5 0363(b)(3) and 24 CPR 5-10.208(a)(2)(B) of the income lever of persons and/or families participating in or benefiting by the 5LIBRECIP03NTpragratn. b. Docutrtentation of the number of persons and/or families participating in or benefiting by the SUBRECIPIM program. c. Hou8661d information shall include number of persons, identification of head of household, mee ethnicity, and income von ification of all household members ages Is and over. d. Documentation of all CDBG FUNDS recelved from CITYt e, Documentation of expenses as identified in the Budget Proposal, mpluding evidence of incurring the expense, invoices fur ,goods or services, copies of any and it11 contracts .ar dooutnentatioapertaimng to costs for subcontractors, plus all other invoices and proof ofpaylnent for - which CDBG FUNDS were expendedi and any payments therefor: f. Any such other related, records as CITY shall reasonably require or as required `to be maintained pursuant to the CDBG REDS: (2) Ro ores. a. Payment Request. Concurrently with the submittal of each quarterly report, on or before the 15th day of 06tobor, January, April and July, SVBRECIPIENT shall submit'both: an. original invoicefrcquest. for reimbursement and true copies of invoices, receipts, caneeled checks, `bank statements, credit card statemcnts, procurement documentation for goods or services, timesheets, payroll records, benefit statements, agreements; contracts or documentation pertaining to costs for subcontractors, and/or other documentation supporting and evidencing how, the CDBG FUNDS have been expended during the applicable quarter, b. Quarterly Progress Report. SUBRFCIPWNT Agrees to keep records of all ettrtiic and racial statistics of persons and families benefited by SUBRECIPIENI' in the performance of its obligations under this Agreement, including, but not limited to, the number of low and moderate income persons and households assisted in accordance with federal income limits, the number of female heads of households assisted, new program information and year.to-date program statistics on expenditures, caseload and activities. Failure to provide any of the required documentation and reporting will cause CITY to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to SUBRECIPlENT, until such documentation and reporting has been received and approved by CITY; J. Access to Records. CITY and the United States Government and their representatives or auditors shall have access for purposes of "monitoring, auditing, and exannuing SUBRECIPIENTs activities and performance, to books, documents and: papers, and the right to examine records of SUBREClPMNT`s subcontractors,, bookkeepers and accountants, employees and participants in regard to 4