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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 15, 2020 <br />TITLE: <br />APPROVE AGREEMENTS WITH DYNAMIC <br />VIDEOS COMMUNICATIONS, VIDEO <br />ENGINEERING SERVICES, AND IPTV <br />INTERNATIONAL INC. DBA TV PRO GEAR <br />FOR CITY COUNCIL MEETING VIDEO <br />PRODUCTION AND OTHER AS -NEEDED <br />VIDEO SERVICES IN A TOTAL <br />AGGREGATE AMOUNT NOT TO EXCEED <br />$600,000 <br />(GENERAL FUND) <br />/s/ Kristine Ridge <br />CITY MANAGER <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1� Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with Dynamic Videos Communications, Video <br />Engineering Services, and IPTV International Inc. DBA TV Pro Gear Inc. to provide as -needed City <br />Council meeting video production, video technical consulting, and other video production services, <br />for the period of January 1, 2021, through December 31, 2022, with an optional one-year extension, <br />for an annual shared aggregate amount not to exceed $200,000, for a total aggregate amount not <br />to exceed $600,000 subject to non -substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />Since 2015, the City of Santa Ana has used a single vendor, Video Engineering Services, to provide <br />video production services for City Council meetings, video technical consulting and support, and <br />filming/production of City events. The City does not employ a full-time videographer or other full- <br />time staff for these services. In recent years, the range of video services provided by the contractor <br />has been reduced due to budget cuts, focusing primarily on City Council meeting production while <br />reducing the number of City events being filmed. <br />With these agreements, the City intends to diversify and expand its video production services by <br />awarding contracts for as -needed services to three video production companies, all of which have <br />experience working with government agencies, including filming and production of public meetings, <br />installing video systems/control rooms for government meetings, technical consulting, event <br />filming, and other video production. A Request for Proposals (RFP) was issued and 7 companies <br />provided responsive proposals, of which 3 were selected, including the current contractor. Two of <br />the companies are located in Orange County. <br />25B-1 <br />