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Avolve Service Agreements <br />December 15, 2020 <br />Page 3 <br />Due to state -mandated document retention laws, the City uses fiscal resources to archive approved <br />paper plans every year. The new ProjectDox system can greatly reduce this cost as the submitted <br />plans are already in electronic format and can be archived within the City's recently approved <br />electronic archiving system. In addition, the ProjectDox system will greatly reduce the time to <br />manage and the space to store all of our paper plans and documents. <br />The ProjectDox system is a part of the City's initiative to modernize our workplace systems and <br />cost-effectively leverage technology to improve productivity and improve service delivery to <br />customers. This system will streamline government processes and save businesses money, while <br />allowing for safe continuity of operations during this current pandemic. <br />FISCAL IMPACT <br />Funds will be recorded in account numbers 01116510-62300, 01116520-62300, 01116530-62300, <br />15816500-62300, 10117605-62300, and 06017645-62300 and will be made available from <br />FY2020-2025 contingent upon annual budget approval. <br />The fiscal year breakdown is an estimate and the actual amounts per year may vary depending <br />upon project needs. <br />Fiscal <br />Accounting Unit <br />Fund <br />Accounting Unit, <br />Amount <br />Year <br />Description <br />Account Description <br />01116510 -62300 <br />General Fund <br />PLNG & BLG AGY - <br />$20,000.00 <br />Planning Contract <br />PLNG & BLG AGY- <br />01116520-62300 <br />General Fund <br />PERMIT & INS SV— <br />$20,000.00 <br />Contract <br />01116530-62300 <br />General Fund <br />PLNG & BLG AGY- <br />$69,031.25 <br />PERMIT & PLN CK <br />FY2020-21 <br />SB 2 GRANT <br />15816500-62300 <br />SB 2 Grant <br />$61,694.80 <br />PROGRAM <br />Pub Wks — <br />PUB WKS- <br />10117605-62300 <br />Admin & <br />DEVELOPMENT <br />$42,044.48 <br />Planning <br />ENGNRING - Contract <br />WATER <br />06017645-62300 <br />Water <br />ADMIN/ENGINEERING <br />$42,044.48 <br />- Contract <br />01116510 -62300 <br />General Fund <br />PLNG & BLG AGY - <br />$20,904.00 <br />Planning Contract <br />FY2021-22 <br />PLNG & BLG AGY- <br />01116520-62300 <br />General Fund <br />PERMIT & INS SV— <br />$20,904.00 <br />Contract <br />25E-3 <br />