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Approve Appropriation Adjustments, Award Contract, and Approve Project Cost Analysis
<br />December 15, 2020
<br />Page 2
<br />scope of work includes the removal of asphalt concrete, cold milling, concrete bus pads, and
<br />concrete curbs and gutters. The project will also include the construction of 6" to 8" Portland
<br />cement concrete bicycle lanes, bicycle detection, concrete bus pads, concrete curb ramps,
<br />landscaping, irrigation, striping, and signal modifications.
<br />To move forward with this project, staff recommends approval of an appropriation adjustment to
<br />recognize and appropriate construction funding of $2,102,777 from Fiscal Year 2017-18 Bicycle
<br />Corridor Improvement Program (BCIP).
<br />Public Outreach and Contractor Participation
<br />To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in
<br />the Orange County Register newspaper on October 14 and October 19, 2020. The project was
<br />also advertised in PlanetBids from October 14, 2020, through November 5, 2020. Bids were
<br />received electronically via PlanetBids, on November 5, 2020.
<br />A total of 1,071 vendors, including vendors in the City of Santa Ana, were notified of the project via
<br />PlanetBids. Fifty-nine vendors requested bidding documents and 11 bids were received. Bids
<br />were not received from any Santa Ana contractors.
<br />Bid Results Summary
<br />RANK
<br />BIDDER'S NAME
<br />LOCATION
<br />BASE BID
<br />1
<br />All American Asphalt
<br />Corona
<br />$1,967,436
<br />2
<br />Hardy & Harper, Inc.
<br />Lake Forest
<br />$2,154,000
<br />3
<br />HYM Engineering, Inc.
<br />Fullerton
<br />$2,266,482
<br />4
<br />Los Angeles Engineering, Inc.
<br />Covina
<br />$2,277,606
<br />5
<br />Excel Paving Co.
<br />Long Beach
<br />$2,498,426
<br />6
<br />Nobest Incorporated
<br />Westminster
<br />$2,578,483
<br />7
<br />Lonerock, Inc.
<br />Irvine
<br />$2,674,840
<br />8
<br />Access Pacific, Inc.
<br />Pasadena
<br />$2,738,805
<br />9
<br />C.S. Legacy
<br />Chino
<br />$3,070,401
<br />10
<br />Vido Samarzich, Inc.
<br />Rancho Cucamonga
<br />$3,278,230
<br />11
<br />Nationwide
<br />Fountain Valley
<br />$3,362,730
<br />The 11 bids received were deemed responsive. All American Asphalt submitted the lowest
<br />responsive bid in the amount of $1,967,436 (Exhibit 2). Based on the bid analysis and a contractor's
<br />reference check, staff recommends awarding the construction contract to All American Asphalt, in
<br />the amount bid (Exhibit 3).
<br />20E-2
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