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RFP process at any time. If it becomes necessary to revise any part of this RFP, an Addendum to the RFP will be provided on the City's PlanetBids) system: httr)://www.planetbids.com/portal/i)ortal.cfm?CompanvlD=20137. IX, PROPOSAL FORMAT GUIDELINES Interested firms are to provide the City a thorough Proposal using the following guidelines: Proposal should be typed using a 12-point font size, and should contain no more than 100 typed pages (include all the items in Section V - [PROPOSAL SUBMITTAL REQUIREMENTS], Index/Table of Contents, dividers, tables, charts, graphic exhibits, and costs proposal). Each Proposal will adhere to the following order and content of sections: proposal should be straightforward, concise and provide "layman" explanations of technical terms that are used; emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals, which appear unrealistic in terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract may be rejected. Colored displays, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on conformance to the RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content. Dividers and clear organization of content and material are encouraged. X. COMMUNICATION/CONTACT WITH CITY STAFF: Unless otherwise authorized herein, Proposers who are considering submitting a proposal in response to this RFP, or who submit a proposal in response to this RFP, are only to communicate with the assigned City Buyer, and no other City staff about this RFP from the date this RFP is issued until a proposal is submitted. The assigned City Buyer will provide all official communication concerning this RFP in writing via the City's Bid Management System, PlanetBids. General questions regarding this RFP may be directed to the following designated City personnel via the City's assigned Buyer utilizing the City's PlanetBids system. XI. CONTRACT ADMINISTRATION The Executive Director of Finance & Management Services of the City of Santa Ana, or his or her designee, shall be the authorized representative in all matters pertaining to the RFP process. The contract awarded pursuant to this RFP for the provision of revenue auditing, recovery, reporting, analysis, and legislative/State agency liaison, and implementation monitoring services shall be administered by the Executive Director of Finance & Management Services of the City, or his or her designee. XII. CONTRACT MODIFICATION AND AMENDMENTS Once a contract has been awarded and executed, the parties may adjust the specific terms and the Contract Documents from time -to -time where circumstances beyond the control of either party require modification or amendment. Any modification or amendment proposed by the Consultant/Vendor must be submitted in writing to the City. Any agreed modifications and/or amendments must be done in writing, approved by all parties. City of Santa Ana — Revenue Auditing, Recovery, Reporting, Analysis, and Legislative/State Agency Liaison and Implementation Monitoring Services Request for Proposals No. 20-126 October 1, 2020 Page 11