Laserfiche WebLink
D. Term of Contract <br />The services described herein shall be provided for a three (3) year period, from February 1, <br />2021 to January 31, 2024, with an option exercisable by the City for two (2) one (1) year <br />extensions unless either party provides written notice of Its Intention not to renew ninety <br />(90) days prior to the end of the then current term. All terms and conditions of the <br />Agreement shall remain effective during any additional renewal term. <br />IV. COST/BID PROPOSAL FORM <br />Proposers should provide a cost breakdown for the proposed source of revenue bid <br />under Section Ili [Scope of Services - Term of Contract], subsection A [Source of <br />Revenue] and for each desired response Item bid - numbered (1) through (3) - as <br />described In Section I [Introduction], subsection A [Purpose] and also In the <br />format as shown In Attachment 6 COST/BID PROPOSAL FORM. <br />• COST/BID PROPOSAL FORM sections relating to: <br />o Section III, C-3, b-II. Contingency option; and <br />o Section III, C-4, 1. Specialty UUT Audits <br />V. PROPOSAL SUBMITTAL REQUIREMENTS <br />Firms interested in responding are required to submit both a complete proposal electronically to <br />the City's online proposal management and publication system called PlanetBids, and also <br />submit a signed original proposal, plus five (5) additional printed copies (all bound), and one <br />(1) electronic copy on a flash drive must be delivered to Santa Ana City Hall no later than 4:00 <br />p.m. (PST) on NOVEMBER 30, 2020. Proposals wilt not be accepted after this deadline. <br />Faxed or e-malled Proposals will not be accepted. The City will only receive and consider those <br />proposals that were electronically transmitted via soft upload to PlanetBids successfully by the <br />submittal deadline. <br />• Six (6) bound copies of the submittal <br />• Flash Drive with Word -formatted documents and PDFs - mia[ contain the following: <br />o Scope of Services (Section III) <br />a Proposer's Cover Sheet (Attachment 1) <br />o Proposer's Statement (Attachment 2) <br />o Company Information Form (Attachment 3) <br />o Summary Sheet (Attachment 4) <br />o Five (5) Client Reference Forms (Attachments S) <br />o Cost/Bid Proposal Form(s) (Attachment 6) <br />o Proposer's Certification Form (Attachment 7) <br />o Non -Collusion Affidavit (Attachment 8) <br />o Non -Lobbying Certification (Attachment 9) <br />o Non -Discrimination Certification (Attachment 10) <br />City of Santa Ana - Revenue Auditing, Recovery, Reporting, Analysis, and Legislative/State Agency <br />Liaison and Implementation Monitoring Services <br />Request for Proposals No. 20-137 <br />October 26, 2020 Page 6 <br />