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Proposals must be date and time stamped by the City of Santa Ana on time by the 4:00 P.M. (PST) Submission Due Date in order to be considered. Proposals shall NOT be emailed or sent via telearaohic electronic or facsimile means All notifications, updates and addenda will be posted on the City's current RFP Bid webpage at http://www.planetblds.com/portal/i)ortal.cfm?Comi)anvID=20137. Proposers shall be responsible for monitoring the site to obtain Information regarding this solicitation. Failure to respond to required updates may result In a determination of a nonresponsive proposal. It is the responsibility of the Proposer to ensure that any proposals submitted shall have sufficient time to be received by the City of Santa Ana prior to the proposal due date and time. ONLY SEALED RFP RESPONSES ARE ACCEPTABLE Professional Consultants/Vendors electing to submit a response to this RFP must prepare and submit an exhaustive response to all requested information. By submitting a proposal, the Professional Consultant/Vendor understands and agrees that the City of Santa Ana has the right to withhold all information regarding this procurement, including but not limited to: (1) the number of proposals received, (2) competitive technical Information, (3) competing price Information; and (4) City of Santa Ana evaluation concerns regarding competing proposals, until after the agreement is awarded. Upon receipt of offerings by the City of Santa Ana, each responding Professional Consultant/Vendor shall be presumed to be thoroughly familiar with all requirements of this offering. The failure or omission to examine any form, instrument or document shall in no way relieve professional consultants/vendors from any obligation with respect to Its offering. VII. INSURANCE REQUIREMENTS & W-9 REQUIREMENTS Upon recommendation of contract award, Contractor will be required to submit the following documents with ten (10) days of City notification, unless otherwise specified in the solicitation: Insurance - City requires that licensees, lessees, and vendors have an approved Certificate of Insurance (not a declaration or policy) or proof of legal self- insurance on file with the City for the issuance of a permit or contract. W-9 - Current signed form W-9 (Taxpayer Identification Number & Certification) which includes Contractor's legal business name(s). Vlll. ADDENDA & UNDERSTANDING THE PROPOSAL Questions regarding this RFP shall be submitted via PlanetBids, by 5:00 P.M. (PST) on NOVEMBER 3, 2020. Responses to all questions will be posted on PlanetBids, no later than the date and time shown at the schedule of key RFP dates above. All prospective Proposers are advised to visit PlanetBids on a regular basis as the responses may be posted earlier than the date above. It is the responsibility of each Proposer to inquire about any criteria, condition, term, provision, or requirement of the RFP that the Proposer does not understand. Responses to inquiries, if they significantly change or clarify the RFP requirements or any aspect of the procurement process, will be forwarded by addenda to all Proposers. The City will not be bound by any oral responses to inquiries. By submitting bid proposals, Proposers assert that they have fully read City of Santa Ana — Revenue Auditing, Recovery, Reporting, Analysis, and Legislative/State Agency Liaison and Implementation Monitoring Services Request for Proposals No. 20-137 October 26, 2020 Page 8