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FEB 0 8 2021 <br />UIfii.l <br />i, <br />i,i,i,;, ED <br />MAYOR rJ.j2 <br />Vicente Sarmientc _ <br />MAYOR PRO TEM I- <br />David Penaloza <br />COUNCILMEMBERS <br />Phil Bacerra <br />Johnathan Ryan Hernandez <br />Jessie Lopez <br />Nelida Mendoza <br />Thai Viet Phan <br />0: CM (IRM �tares)(0)LF) <br />January 26, 2021 <br />Mr. Jacob Green <br />Managing Director <br />Interwest Consulting Group <br />P.O. Box 18330 <br />Boulder, CO 80308 <br />CITY OF SANTA ANA <br />20 Civic Center Plaza • P.O. Box 1988 <br />Santa Ana, California 92702 <br />www.santa-ana.org <br />N-2021-029 <br />CITY MANAGER <br />Kristine Ridge <br />CITY ATTORNEY <br />Sonia R. Carvalho <br />CLERK OF THE COUNCIL <br />Daisy Gomez <br />VIA EMAIL <br />RE: Letter Agreement for City Council Facilitation Services for the City of Santa Ana <br />Dear Mr. Green <br />This letter shall be our Agreement ("Letter Agreement") regarding the facilitation and consulting <br />services described below ("Services') to be provided by Interwest Consulting Group and its lead <br />facilitator Greg Devereaux ("Facilitator") as an independent contractor to the City of Santa Ana <br />(the "City") to facilitate the development of goals and objectives against which the City Manager's <br />performance can be evaluated in terms of meeting Council expectations as set forth in one <br />cohesive document ("Project"). City and Facilitator are sometimes referred to herein as "Party" <br />or "Parties." <br />Facilitator shall provide all of the following, which shall be referred to as the Services: <br />1. In February 2021, facilitate a 2-3 hour closed session as a City Manager evaluation where the <br />City Council can communicate its collective expectations in terms of goals and expectations <br />of the City Manager; <br />2. Prior to the Closed Session, conduct at least two pre -meetings with the Mayor and the City <br />Manager; <br />3. Prior to the Closed Session, conduct one-on-one meetings of up to one hour with each of the <br />six Councilmembers; <br />4. Provide a written memorandum outlining the City Council's performance expectations of the <br />City Manager; and <br />5. Provide all digital session materials. <br />The term of this Letter Agreement shall be from February 1, 2021 through March 31, 2021, unless <br />