GLADWELL GOVERNMENTAL SERVICES, INC.

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GGS will review and update all written instructions, policies, procedures and form to ensure all laws, policies and procedures of the City are followed in the most cost-effective manner possible. Deliverables: • Updated Policies, Procedures and Forms for destroying records in compliance with laws and "best practices" • One video conference meeting provided Cost: $400 Option CImplementation In addition to Option 2A, GGS will be on -site to facilitate a 1 hour "kickoff' meeting to demonstrate the procedures, train employees and answer any questions. The goal of this day is to assist department employees in making the maximum progress in an efficient, legal manner to destroy records if they are copies, or if their retention has expired Employees will return to their departments and proceed to "Free their Files" and prepare records for destruction. Diane Gladwell will then meet with the employees in each department to answer any questions and ensure they are directing their efforts in areas where the organization will realize the maximum value. Deliverables • Updated Policies, Procedures and Forms for destroying records in compliance with laws and "best practices" • Various Planning meetings (telephone & e-mail) • City-wide Kick-off Meeting • Meetings with Departments to provide advice and assistance • One Day on Site, meetings with departments in addition to City-wide Training Cost, Including Travel Expenses: $1,400 Subscription to Keep Retention Schedules Up -to -Date (after initial update) The subscription includes: • Legal review of all changes for the year (presented in "Track Change" format,) • Additional changes requested by your employees, • Approval forms and assistance, • Re -writing of the index to your schedules to reflect the changes made, • Unlimited e-mail and telephone assistance / Q&A throughout the year. $500 a year (July 1 — June 30); Subscription continues until cancelled by the City.