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Student's file consists of admission records, academic records, and financial records as one file. Each student's file shall contain all of the
<br />following pertinent student records: (1) Written records and transcripts of any formal education or training, testing that are relevant to the
<br />student's qualification for admission to the college or the college's award of credit or acceptance of transfer credits such as: (A) Verification
<br />of high school completion or equivalency (GED, Home School) or successful completion of ability -to -benefit test; (B) Records documenting
<br />units of credits earned at other institutions that have been accepted and applied by the college as transfer credits; (2) Personal information
<br />regarding a student's age, gender and ethnicity if that information has been voluntarily supplied by the student; (3) Copies of all documents
<br />signed by the student, including contracts and instruments of indebtedness; (4) Records of the dates of enrollment and, if applicable,
<br />withdrawal from the college, leaves of absence and graduation; (5) A transcript showing all of the following: (A) The courses that were
<br />completed, or were attempted but not completed and dates of completion or withdrawal; (B) Credit for courses earned at other institutions;
<br />(C) The name, address, website address and telephone number of the institution. (6) A document showing the total amount of money
<br />received from or on behalf of the student and the date or dates on which the money was received; (7) A copy of documents relating to student
<br />financial aid that are required to be maintained by law or by guarantee agency; (8) A document specifying the amount of a refund, including
<br />the amount refunded for tuition and the amount for other itemized charges, the method of calculating the refund, the date the refund was
<br />made, and the name and address of the person or entity the refund was sent; (9) Copies of any official advisory notices or warnings regarding
<br />the student's progress; (10) Complaints received from the student.
<br />All students and parents or guardians of dependent minors have the right to inspect information contained in their records. The college observes
<br />the "Right to Privacy Act" and will not release any information of any student without the student's written consent. Government agencies and
<br />accrediting agencies, including BPPE and BBC may inspect, review and copy the student's records without the student consent.
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<br />The Family Educational Rights and Privacy Act (FERPA) affords students and parents or guardians of dependent minors certain rights
<br />with respect to their education records. These rights include:
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<br />(1) The right to inspect and review the student's education records within 45 days of the day the School receives a request for access.
<br />A student or parents or guardians of dependent minors should submit to the registrar, dean, head of the academic department, or other
<br />appropriate official, a written request that identifies the record(s) the student wishes to inspect. The School official will make arrangements
<br />for access and notify the student and/or parents or guardians of dependent minors of the time and place where the records may be inspected.
<br />If the records are not maintained by the School official to whom the request was submitted, that official shall advise the student and/or parents
<br />or guardians of depe-,nldent minors of the correct
<br />��oMciiLal to whom the request should be�1addressed. 1
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<br />(2) The right to request the amendment of the student's education records that the student believes is inaccurate, misleading, or otherwise in
<br />violation of the student's privacy rights under FERPA.
<br />A student and/or parents or guardians of dependent minors who wishes to ask the School to amend a record should write the School official
<br />responsible for the record, clearly identify the part of the record the student wants changed and specify why it should be changed.
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<br />If the School decides not to amend the record as requested, the School will notify the student and/or parents or guardians of dependent minors
<br />in writing of the decision and the student's right to a bearing regarding the request for amendment. Additional information regarding the
<br />hearing procedures will be provided to the student when notified of the right to a hearing.
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<br />(3) The right to provide written consent before the School discloses personally identifiable information from the student's education records,
<br />except to the extent that FERPA authorizes disclosure without consent.
<br />The School discloses education records without a student's or parents'/guardians' prior written consent under the FERPA exception for
<br />disclosure to school officials with legitimate educational interests and to its accrediting agency. A school official is a person employed by the
<br />School in an. administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health
<br />staff); a person or company with whom. the School has contracted as its agent to provide a service instead of using School employees or
<br />officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official
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