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Attendance & Academic Policies A student who withdraws after attending any portion of a module will receive a grade of "W" or Withdrawal on their transcript. The "W" grade is a permanent mark with no grade points assigned. "W" grade for the module or course will not be included in the calculation of the GPA for SAP. Withdrawal grades are counted as attempted, but not earned and will be included in the calculation of the rate of progression in determining SAP. ,MAKE-UP Students are strongly advised not to miss class unless absolutely necessary, as make-up work cannot always fully replace direct instruction and classroom participation. If class is missed, it is the student's responsibility to arrange make-up time with the instructor within 30 days. Make-up hours cannot be accepted as hours of class attendance. Students must submit a request form to arrange make-up time. A student must repeat (retake) any failed module to attain a passing grade. Students can take any module a maximum of two (2) times but must pass it by the second attempt. Grades earned for repeated modules will replace the original grade in determining academic progress and GPA; however, all module final grades will be on the student's transcript. A student cannot repeat a module s/he passed in order to obtain a higher grade. To repeat a failed module during the next available offering, students in all programs must submit the requisite Request Form. If the request Is not voided before the module start date, the student will be obligated to the schedule and tracked accordingly for attendance and academic purposes. See Re -Entry Policy under General Policies and Information regarding repeating modules that a student passed during a previous enrollment A student may be granted an approved Leave of Absence (LOA) for emergency circumstances that prohibit him/her from attending school. Requests for LOAs must be made through and approved by the school director. Programs less than two months are not eligible for a Leave of Absence. Requests for LOA will be considered on an individual basis and are subject to the following conditions: 1. An LOA must be requested in writing, via a specific form provided to the student upon request, which must be completed in full. However, if unforeseen circumstances prevent a student from completing the form prior to taking an LOA, the School may grant the request if it documents its decision and collects the written request later. 2. In no event can a student take an LOA for less than one week. If an approved LOA begins during a week, the remaining days of that week will be counted as one full week toward the total number of allowable weeks for LOA. 3. The maximum timeframe for any approved leave of absence is 180 calendar days in any 12-month period or half the published program length, whichever is shorter. Additional LOAs may be granted provided that the total number of days for all LOAs does not exceed this limit. The 12-month period begins on the first day of a student's initial LOA. Students are advised to be aware of any allowable remaining days for future LOAs to be used for unforeseen issues, such as needing to wait for any modules previously failed, missed during LOA, or not yet taken. Note for M1 Visa Students: If the designated school official (DSO) allows you to withdraw from school or take a leave of absence, you will be allowed a 15-day period for departure from the United States, and your Student and Exchange Visitor Information System (SEVIS) record will reflect Terminated status for authorized early withdrawal. This departure period only applies to a student who talks to a DSO about leaving school. If you do not tell your DSO, you will not qualify for an additional 15-day period for departure. Also, the DSO will terminate your SEVIS record for unauthorized early withdrawal. This may impede your re-entry into the United States. When preparing to return to the United States, you can choose a date that meets two specific criteria: ➢ Within five months from the date the DSO put your record in Terminated status ➢ At a time when you can begin studying again, such as the beginning of anew module 4. If called for military duty, the student's request must include applicable documentation. 5. If a leave of absence begins during a module, the student will be withdrawn from the module, and it will be rescheduled in its entirety upon the student's return. 6. A student must return from an LOA at the beginning of a module that s/he has yet to successfully complete; a student cannot return into a module that s/he has already passed. American Trade Academy School Catalog Page 10