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City of Santa Ana RFP 21-103 Page A1-3 City Staff and other consultants requested by the City to review project progress, the schedule and any critical issues/items and the follow up action items necessary. All status reports must be submitted ahead of the meetings.  Consultant must prepare a Weekly Status report and submit to the City. Format and specific items of each status report must be reviewed and approved by the City.  Consultant must maintain electronic files of all the project parcels and correspondence including all reports generated by other related consultants required to perform acquisition/relocation and property management services.  All electronic submittals of files must be through a shared folder. Consultant must upload and keep current the project parcel information and files in the shared folder established for the project.  Consultant must prepare electronic files of the parcels according to the Caltrans Review Process for right-of-way Certification.  Project files including copies of all correspondences, reports, documents, and electronic files shall be submitted to the City when requested and electronically updated as requested by the City.  All work, including reports, analysis, data, and intellectual properties developed during the life of the Agreement shall become the properties of the City.  The Consultant will receive written notification of the award of the contract. Upon such notification, the Consultant will proceed with the services required by the Agreement. PROPERTY APPRAISAL SERVICES Consultant shall prepare appraisal services that include full and partial acquisition for residential property; commercial property; industrial property; easements; special use or zoned property; and review appraisals. Appraisal Services shall be in accordance with federal, state, and local regulations, policies, procedures and standards. Consultant must make every effort to meet with the property owner prior to preparation of the report. Appraiser shall perform the following tasks:  Prepare appraisal report in accordance with the State of California Laws and the Uniform Standards of Professional Appraisal Practice (USPAP)  Research records, inspect the site and communicate with the property owner in preparation of the appraisal report. This might require multiple attempts for site visit and inspection  Prepare Real Estate Appraisal reports for full and partial acquisition  Prepare Appraisal Summary Statements to accompany City’s Offer Package  Prepare Valuation of City’s Landscape Setback Easement requirements  Prepare detailed appraisal report necessary for condemnation  Coordinate with Fixtures and Equipment Appraisers  Coordinate with Business Goodwill Appraisers  Communicate with property owners in writing and as required to obtain adequate City Council 17 –24 11/16/2021