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Progress Meetings Our team will prepare the agenda, chair all meetings, and issue subsequent meeting notes. In addition to weekly progress meetings where safety, anticipated work, schedule, and submittals are discussed, there may be internal meetings with the City or issue resolution meetings. Tailgate, weekly and monthly safety meetings and third -party coordination meetings will also be held. For time -critical materials, we encourage and conduct readiness meetings between the designer, contractor, and supplier, as -needed, to expedite the approval process and avoid multiple re -submittals and the associated loss of time. Health & Safety While we do not want to interfere with the contractor's means and methods of performing their work, there are several things that we can do to promote a positive attitude towards best practices: • Remind the contractor of the requirement to implement an approved safety program • Participate with the contractor in safety reward lunches • Report unsafe acts or conditions • Promote the tracking and posting of project safety statistics We conduct a review of the site to verify all safety measures are in place, and we look beyond the immediate limits of the project to see if an unintended consequence is a result of the project set-up. Our field staff are OSHA and HAZMAT trained and promote safe practices by pointing out equipment or situations that are not safe and praising a safe work approach. Berg will ensure that the contractor is made aware of and follows the most current City, cunty, and CDC Health mandates, such as those designed to protect SR-55/Ritchey Water Improvement Project Construction Management & Inspection Services workers, staff, and the public from the transmission of COVID-19 and variants. Progress Payments A crucial task for our Inspector is to verify quantities for recommended payment of the contractor's monthly pay application. Spreadsheets are used to track bid items such as the amount of concrete used for each concrete mix design, the amount of asphalt placed per mix and day, the amount of aggregate base placed, etc. This is also used to ensure quality assurance testing frequencies are met in a timely manner. Our Contracts Administrator will receive and review Certified Payroll Documents to ensure timely submissions are received. They compare certified payroll submissions to our inspector's daily reports to verify consistency. They will generate a list of all contractors that worked each week and will confirm that corresponding CPR's were received or a 'no work performed' statement provided. Our Project Manager will receive, review, and recommend to the City for paymentthe construction contractor's pay applications, having verified quantities and pertinent supporting documentation. All pay items are documented on Quantity Sheets (Q Sheets) per Caltrans procedures. Timely processing of progress payments represents a significant factor for the success of the project. As part of the monitoring and verification process, we calculate and forecast to asses if a bid item will exceed 5% of the original bid quantity. If we find this is the case, we will be able to notify the City with enough advance notice to take corrective action or facilitate a change order. It is important to encourage the contractor to submit timely billing and then to pay quickly for verified work completed to avoid delay claims. Berg & Associates, Inc. 14