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SPECIALITY AREA A ACQUISITION & RELOCATION SERVICES Acquisition Consultant Responsibilities • "Good faith negotiations" with property owners for the purchase of right-of-way based on values established in the reviewed and approved appraisals. • Adherence to all professional standards including the Caltrans Right -of -Way Manual and all applicable laws and regulations. • Preparation of all written correspondence, applicable forms and City's standard purchase agreement. • Coordination with City staff. • Performance of notary services related to the signing of acquisition documents. • Escrow coordination with Agency's selected title company. • Completion of final close-out work per Caltrans requirements. • Maintenance of all acquisition files including acquisition diaries. Acquisition Consultant Responsibilities under the Uniform Act • Ensure establishment of just compensation by local agency prior to initiation of negotiations. • Expeditious acquisition within 30 days of approved appraisal. • First Written Offer should be presented in person when possible. • Caltrans requires that a copy of the appraisal report shall be provided to the owner with the First Written Offer; a Summary Statement (basis for the appraisal) is adequate in this case. • Owner to be given reasonable time to consider City's offer and present material relevant to value determination (i.e., 30 days and a minimum of 3 contacts) • Payment is required before taking possession unless date of possession clause is used in contract. Agency is responsible for payment of all incidental expenses (title, escrow, surveys, prepayment penalties) • Preparation of Administrative Settlements when it is reasonable and in the public interest. • Diary entries including confirmation of delivering Title VI information. Acquisition Consultant Tasks • Meet with City staff to discuss assignments and procedures. • Perform the services required by the City with qualified personnel, equipment, materials, supplies, and management and administration services. • All personnel and subcontractors, referred to as "Approved Personnel", shall be approved by City, prior to providing services. There shall be no changes in the Approved Personnel without written concurrence of the City. • Prepare and maintain a schedule of major activities and milestones and provide an estimate City of Santa Ana RFP 21-075 Page Al-4