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I. Repord I cg in Re ordn . SUBRBCIPIE:NT shall keep and maintain complete and adequate records and reports on program participants to determine their initial and continuing eligibility for the program services being provided to assist CITY in meeting and maintaining its record keeping responsibilities under the OMH RUGS, including the following: (1) Records a. Documentation of the number of persons and/or families participating in or benefiting by the SUBRECIPIENT program, b. Household information shall include number of persons, identification of head of household, racelethnicity, and income verification of all household members ages 18 and over. c. Documentation of all OMH FUNDS received from CITY. d, Documentation of expenses as identified in the Budget Proposal, including evidence of incurring the expense, invoices for goods or services, copies of any and all contracts or documentation pertaining to costs for subcontractors, plus all other invoices and proof of payment for which OMH FUNDS were expended, and any payments therefor. e. Any such other related records as CITY shall reasonably require or as required to be maintained pursuant to the OMH REGS. (2) Re orts a. Payment Request. Concurrently with the submittal of oach quarterly report, on or before the 15th day of October, January, April and July, SUBRECIPIENT shall submit both: an original invoice/request for reimbursement and true copies of invoices, receipts, canceled checks, bank statements, credit card statements, procurement documentation for goods or services, timesheets, payroll records, benefit statements, agreements, contracts or documentation pertaining to costs for subcontractors, and/or other documentation supporting and evidencing how the OMH FUNDS have been expended during the applicable quarter. b. Quarterly Progress Report, SUBRECIPUNT agrees to keep records of all ethnic and racial statistics of persons and families benefited by SUBREC1PIEiNT in the performance of its obligations under this Agreement, including, but not limited to, new program information and year- to-date program statistics on expenditures, caseload and activities, Failuro to provide any of the required documentation and reporting will cause CITY to withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to SUBRECIPIBNT, until such documentation and reporting has been received and approved by CITY. J. Access to Records. CI"1"Y and the United States Govortunent and their representatives or auditors shall have access for purposes of monitoring, auditing, and examining SUBRECIPIBNT's activities and performance, to books, documents and papers, acid the right to examine records of SUBRECIPIENT's subcontractors, bookkeepers and accountants, employees and participant's in regard to said program, CITY and the United States Government Arid their representatives or auditors shall also schedule on -site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and participants in said program and entering any premises or any site in which any of the services or activities funded hereunder is conducted or in which any of the records of SUBRBCIPIENT are kept. Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4