MARK THOMAS & COMPANY (3) - Laserfiche WebLink

Home Browse Search

memorandums will be used to inform grant application efforts and can be used as appendices to the grant applications. 4.4 Value Engineering Mark Thomas will provide value engineering (VE) the project. The VE study will involve conducting a thorough review of the project, including the Project Study Report Equivalent (PSRE) and preliminary design and brainstorming and evaluating possible improvement opportunities. We will utilize in-house staff to provide a "fresh set of eyes" to review plans and search for opportunities to reduce overall project costs and right of way (ROW) needs while meeting the goals of the project and without impacting the environmental clearance. 4.6 Updated Cost Estimate It is critical to ensure the project costs are accurate and current while pursuing funding. Mark Thomas will review the project cost estimate and evaluate the unit costs in comparison to recent project bid data as well as ROW cost estimates. PROJECT SCHEDULE Mark Thomas has developed a project schedule that will position the City to pursue funding opportunities as early as Spring 2022. This requires aggressively completing the funding plan and identifying grants to pursue in the near -term. We have assumed a Notice to Proceed (NTP) date of December 22, 2021 following the December 21, 2021 City Council Meeting. We will begin immediately reviewing the design and identifying funding opportunities. A Kick -Off meeting will be scheduled for the first week in January 2022. The draft of the Funding Needs Analysis/Funding Plan will be delivered by February 11, 2022. The funding workshop will be scheduled for the week of February 21, 2022. Following the workshop, the Funding Needs Analysis/Funding Plan will be revised and delivered by April 1, 2022. Separate task orders can be initiated for the development of specific grant applications and BCAs in March 2022 following the selection of the grant opportunities at the funding workshop. Stakeholder coordination efforts will begin by January 17, 2022. The bulk of this effort will be on going through May 27, 2022. If the City desires to execute any of the optional tasks, specific delivery schedules can be prepared as needed. It will be critical that all optional tasks performed be completed prior to the submission of the first grant application. The schedule chart below depicts the first six months of the project, which are the most critical to establishing the funding approach. PART 1 NTP Overall Project Management PM MEETING PM MEETING and Administration KICK-OFF MEETING PM MEETING PM MEETING PART DRAFTFUNDINGPLAN L� Funding Needs Analysis/ FUNDING ♦ FOW FUNDING PWI Funding Plan N`ORKSHOP STAKEHOLDER PARTNERSHIP PART IDENTHYGRAN TOPURSUE Funding Applications PREPARE GRANTAIPLIGTIONS PART 4 Optional Tasks COMPLETE OPTIONAL TASKS AS DIRECTED GRANT WRITING SERVICES - SAGS 'J. ;, I l6,'l,e,ti G[4 1l San[a Ana _ ,