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Attachment A - Joint Agreement for 800 MHz CCCS Page 15 of 83 <br />5.2.4 Sponsored Agencies <br />The sponsoring Partner Agency is responsible for the costs, rates, and fees of any <br />Sponsored Agency it sponsors on the System, unless otherwise approved by the <br />Governance Committee. System Entry Fees per 5.2.2 above shall not apply to System <br />Subscriber equipment for a Sponsored Agency. <br />5.3 System Operations Budget <br />The Lead Agency will submit the proposed System Operations Budget for approval to the <br />Governance Committee no later than one hundred and twenty (120) days prior to the beginning of <br />the fiscal year. Governance Committee shall be responsible for approving the System Operation <br />Budget no later than ninety (90) days prior to the fiscal year. <br />5.3.1 Partner Agency Cost <br />The Lead Agency shall submit the Partner Agency Cost Share to the Governance <br />Committee along with the System Operations Budget in 5.2 above. The Governance <br />Committee shall be responsible for approving the Partner Agency Cost Share, along with <br />the System Operations Budget. <br />Partner Agency Cost Share shall be calculated based on the number of Subscriber Units <br />each agency operates on the System as a percentage of the total number of Subscriber <br />Units operating on the System. This will determine the agency's share of the annual <br />System Operations Budget. <br />5.3.2 Payment Remittance <br />Partner Agencies are required to remit payments to the Lead Agency for their <br />contribution for use of the System. The Lead Agency shall invoice Partner Agencies <br />quarterly, Lead Agency shall issue invoices no later than thirty (30) days after the <br />beginning of each quarter. Partner Agencies shall pay invoice within thirty (30) days of <br />the date of the invoice. <br />5.4 Year End Settlement <br />At the end of each fiscal year, the Lead Agency shall submit a financial review with the actual <br />System Operational Costs from the previous fiscal year to the Governance Committee. The <br />findings of the financial review shall be reported in writing to the Partner Agencies on the system. <br />Thereafter, to the extent there have been contributions made by the Partner Agencies which <br />exceed the actual System Operations Costs, the number of said excess contributions shall be <br />deposited into the Reserve Fund (see 5.5), unless the Governance Committee deems otherwise. In <br />the event of a shortfall, each Partner Agency shall be billed its pro-rata share of the shortfall, <br />which shall be paid in the first quarter payment for the next fiscal year following the fiscal year of <br />the shortfall. <br />5.5 Ten -Year Plan <br />The Governance Committee, in conjunction with the Lead Agency, will be responsible for <br />evaluating and planning for future upgrades. Doing so will ensure the continued structural <br />15 <br />