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Attachment A - Joint Agreement for 800 MHz CCCS <br />Page 16 of 83 <br />integrity of System equipment and Sites and any necessary maintenance or repairs, and allocating <br />for unforeseen events which may lead to additional expenses outside of the standard operational <br />costs. Such items will be defined within a Ten -Year Plan, which will be presented to and <br />approved annually by the Governance Committee, <br />The Lead Agency shall submit an updated Ten -Year Plan to the Governance Committee annually <br />for review and approval. <br />5.6 Reserve Fund <br />The Governance Committee shall review and approve a long-term financial plan to ensure funds <br />are available for the System's capital needs as defined in the annually updated Ten -Year Plan, as <br />well as for any unforeseen emergency expenses. A Reserve Fund has been established to ensure <br />adequate funds are available for ongoing maintenance, upgrades, and unforeseen expenses which <br />may arise outside of operational costs. <br />5.6, I The Reserve Fund shall be funded in the following manner: <br />5.6.1.1 Contributions by Partner Agencies <br />The Partner Agencies are responsible for providing funds for deposit to the <br />Reserve Fund. The Lead Agency shall submit the cost of each Partner Agency <br />along with the Fiscal Year Budget described in section 5.3. The Governance <br />Committee shall approve the Reserve Fund contributions as part of the annual <br />budget review and adoption process. <br />5.6.1.2 System Entry Fees <br />All System Entry Fees collected per 5.2.2 of this Agreement shall be deposited <br />into the Reserve Fund. <br />5.6.1.3 System Operation Budget Surplus <br />In the event of a System Operation Budget Surplus at the Year -End Settlement, <br />that System Operation Budget Surplus shall be deposited into the Reserve Fund. <br />5.7 System Modification Cost <br />Any costs associated with System Modifications shall be addressed as outlined is section 4.4 of <br />this agreement. <br />16 <br />