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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />COMMUNITY DEVELOPMENT AGENCY <br />APRIL 2022 <br />RECORD <br />RECORD <br />RECORD START <br />RECORD <br />BOX <br />CATEGORY <br />RECORD SERIES <br />DESCRIPTION <br />DATE/RETENTION <br />PERIOD <br />GOVT. CODE <br />NO. <br />PERIOD <br />Forms to charge labor expenditures to <br />January 2013 <br />Payroll <br />Exception <br />applicable Fund and Activity other than <br />3 years <br />— December <br />GC 34090 (d) <br />1 <br />.I <br />Sheets <br />home account <br />2014 <br />Leave of <br />Forms to charge labor expenditures to <br />January 2013 <br />Payroll <br />Absence <br />applicable Fund and Activity other than <br />2 years <br />— December <br />GC 34090 (d) <br />1 <br />home account <br />2014 <br />Code of Civil <br />Admin <br />Audited Agency Financial Statements, <br />10 Years from <br />July 1983 — <br />Procedures <br />Services <br />CDA Reports <br />Redevelopment Agency Annual Report <br />FY date <br />June 2011 <br />Sec. 337 GC <br />2 <br />(Report to State Controller) <br />34090 <br />Contracts entered into by the Agency and <br />Code of Civil <br />Admin <br />City relating to goods, services, legal <br />January 1985 <br />Procedures <br />Services <br />Agreements <br />settlements and program responsibilities; <br />4 years <br />—January <br />Sec. 337 GC <br />2 <br />includes joints powers agreements <br />2011 <br />34090 <br />Authorization/public <br />Code of Civil <br />Admin <br />hearing/prospectus/proposals/ <br />December <br />Procedures <br />Services <br />Bonds <br />certificates/notices <br />Plus 10 years <br />1985 —June <br />Sec.336a, <br />7 <br />(transcripts)/registers/statements <br />2006 <br />337.5 <br />Code of Civil <br />Project Files including correspondence, <br />Prior to <br />Procedures <br />General CDA <br />Project Files <br />reports, and relevant back-up <br />3 years <br />20 <br />documentation <br />January 2012 <br />Sec. 337 <br />GC 34090 <br />Workforce <br />September <br />Economic <br />Investment <br />Subgrantee Agreements, Plans, <br />6 years <br />2009 — March <br />29CFR, Part <br />1 <br />Development <br />Board (WIB) <br />Participant And Fiscal Reports <br />2014 <br />97.42(b)(2) <br />Workforce <br />Economic <br />Investment <br />Procurement Records And RFPS <br />6 years <br />March 2013 <br />29CFR, Part <br />1 <br />Development <br />Board (WIB) <br />97.42(b)(2) <br />Workforce <br />Economic <br />Investment Act <br />Contracts And Other Backup Data For <br />July 2008 — <br />29CFR, Part <br />Development <br />(WIA) & Special <br />Processing Invoice <br />6 years <br />June 2011 <br />97.42(b)(2) <br />4 <br />Projects <br />Workforce <br />Economic <br />Investment Act <br />Oversight And Monitoring Reports <br />July 2006 — <br />29CFR, Part <br />Development <br />(WIA) & Special <br />Including Backup Data And Program <br />6 years <br />June 2009 <br />97.42(b)(2) <br />1 <br />Operator Audit Reports <br />Projects <br />Workforce <br />Economic <br />Investment Act <br />Participant Payroll Records (Timecards, <br />January 2013 <br />29CFR, Part <br />Development <br />p <br />(WIA) &Special <br />Participant Profiles, Payroll Printouts) <br />6 years <br />—December <br />97.42(B)(2) <br />1 <br />2014 <br />Projects <br />Federal <br />Oversight and monitoring reports <br />Economic <br />Empowerment <br />including backup data and program <br />5 years <br />October 2014 <br />29CFR, Part <br />1 <br />Development <br />97.42(b)(2) <br />Zone Grant <br />operator audit reports <br />Workforce <br />Economic <br />Investment <br />Subgrantee agreements, plans, <br />6 years <br />PY 2001— <br />29CFR, Part <br />3 <br />Development <br />participant and fiscal reports <br />PY 2012 <br />97.42(b)(2) <br />Board (WIB) <br />City Council 11 — 4 4/19/2022 <br />