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CITY OF SANTA ANA <br /> EXHIBIT A <br /> SCOPE OF SERVICES - RFP NO.: 21-014 <br /> PROJECT MOBILIZATION: Upon award of the project, AEI will obtain the necessary documentation <br /> available from the Client to include Building Plans/Blueprints, previously prepared Facility <br /> Condition Assessments, maintenance inspection reports, as well as any other pertinent <br /> documentation. At the mobilization stage of the project, AEI will also determine those team <br /> members who are best qualified to work on the various portions of the project. <br /> DOCUMENTATION REVIEW: AEI will review all building plans/blueprints for each project. AEI will <br /> also perform a thorough review of previous property condition inspection reports, capital <br /> improvement plans, and building maintenance history reports to determine the effective ages of <br /> the various equipment and major building systems. AEI will use this information in conjunction <br /> with data collected from the field inspections. AEI will also review available Asbestos and LBP <br /> surveys to determine if there are any environmental concerns associated with future building <br /> renovations/capital improvements which may require abatement, and thus increase cost <br /> estimates. <br /> INTERVIEWS: After a thorough review of all available project documentation and plans, AEI will <br /> interview individuals knowledgeable about the buildings' maintenance, capital improvements and <br /> energy consumption history. Interviews with outside maintenance firms and service providers <br /> (fire alarm, elevator, plumbing, mechanical, etc.) will also be conducted from the beginning of <br /> the project through the data analysis and reporting stage. <br /> FIELD INSPECTION (CONDITION ASSESSMENT): After a comprehensive review of plans, and prior <br /> reports, AEI will conduct a field inspection of the buildings and grounds of each property. AEI <br /> will also tailor the field inspection based upon the document reviews conducted prior to the site <br /> visits. At a minimum, the following areas will be surveyed: <br /> • All Buildings will be surveyed (roofs, mechanical areas, common areas, cellars, basements, <br /> exteriors). <br /> • All Site areas (100%) will be surveyed <br /> • 100% of building exteriors will be surveyed <br /> • 100% of building mechanical rooms will be surveyed. <br /> • A representative sampling of building interior areas will be surveyed. <br /> • All Assets will be inventoried and the condition of same will be assessed as part of the FCA. <br /> • An inventory of various building systems and equipment, it is effective age and condition will <br /> be taken during the field inspections. <br /> • Costs associated with fire & life safety issues, deferred maintenance and a long-term capital <br /> reserve extending out to 10 years . <br /> City Council 21 — 14 5/3/2022 <br />