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ADA SURVEY: As part of the field inspection, AEI will incorporate elements as outlined in the City <br /> of Santa Ana's transition plan including budgetary requirements as provided. <br /> ELECTRONIC DATA COLLECTION: AEI's team of professionals his been utilizing tablet PC and iPads <br /> to collect information from the field. AEI will utilize Kykloud software application to develop the <br /> FCAs as well as tablet data collection devices to collect date from the field. This system also allows <br /> AEI to geo-code and tag assets and take photographs of same within a 15 to 30 foot radius. <br /> Interior systems and components may not be captured due based on the ability to triangulate <br /> with cell phone systems. <br /> QR BAR CODING: AEI will place bar codes on all major mechanical, electrical, and plumbing <br /> equipment and incorporate same into the global FCA database. <br /> Data Analysis & Report Format: AEI typically prepares one summary letter report for each <br /> building/facility with cost estimates and future capital reserve expenditures. These reports have <br /> typically included the following information: <br /> General description of the building/facility in accordance with ASTM E2018-15. <br /> Summary discussion of major costs and significant identified Immediate issues. <br /> A Facility Condition Needs Index (aka Life Cycle Cost Analysis) of the facilities and associated <br /> components. <br /> A Capital Planning Replacement Reserve for 10 years <br /> MS Excel Report Cost Data sheet with details of component information including quantity, <br /> size, and cost indices (inflation factor) <br /> Photos of Assets and deficiencies and identifying same with GIS coordinates. <br /> Upon issuance, the City of Santa Ana will have 30 business days to provide commentary and <br /> feedback for AEI to incorporate in the DRAFT Letter Report. A Final Letter Report and MS Excel <br /> Tables will be delivered at that time. <br /> Database & Computerized Maintenance Management System (CMMS) Integration: <br /> AEI partners with Four Winds Group to provide CMMS capability with work ordering ticketing. <br /> These systems have been designed to seamlessly integrate with AEI's data sets. Four Winds <br /> Group provides Maintenance Productivity Enhancement Tool (M-PET) as part of this submission <br /> package. Of note, the CMMS software will be hosted on the City of Santa Ana's servers. <br /> Data Migration & Integration: AEI will upload all FCA data (narrative reports, photos, bar <br /> coding, cost database, etc. into the City's Computerized Maintenance Management System <br /> (CMMS). <br /> Training: Four Winds Group Training will take place with your data and the basic necessities <br /> of using the M-PET.NET application will be shown and put in place. Training for 3 levels of <br /> maintenance will be completed (Management, Admin, Technician), . Some primary custom <br /> reports required will be built and ready to access thru the M-PET.NET application. Additional <br /> custom reports may be created at Customers request. This is a two person, three days on site <br /> event. <br /> PowerPoint Presentation: After the completion of the project, AEI will provide PowerPoint <br /> presentations of our findings to the City well as elected officials and the public. <br /> City Council 21 — 15 5/3/2022 <br />