Agenda Packet_2022-05-03 - Laserfiche WebLink

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D - UNDERSTANDING SCOPE OF SERVICES • Attention to the Americans with Accessibility Act will be paid to common areas. • An inventory of various building systems and equipment, it is effective age and condition will be taken during the field inspections. This information will be transposed to the various report sections: (Excel Capital Reserve Schedule, Photo Documentation) • Costs associated with fire & life safety issues, deferred maintenance and a long-term capital reserve extending out to 10 years (or any specific timeframe requested by the client will be included in the report) ADA SURVEY: As part of the field inspection, AEI will incorporate elements as outlined in the City of Santa Ana's transition plan including budgetary requirements as provided. ELECTRONIC DATA COLLECTION: AEI's team of professionals his been utilizing tablet PC and iPads to collect information from the field. AEI will utilize Kykloud software application to develop the FCAs as well as tablet data collection devices to collect date from the field. This powerful system also allows AEI to geo-code and tag assets and take photographs of same. The system is designed to provide streamlined data collection, data processing and reporting capabilities. From the start of the walk- through survey, document review and interviews, to the generation of the narrative report, the system adapts to the natural work-flow, data capture, analysis and reporting processes required for a comprehensive Facility Condition Assessment. The wireless synchronization of data collection minimizes field time as it reduces duplicate data entry, improves quality assurance and control processes, and provides access to information that reflects current conditions. This system is also designed to synchronize with maintenance management software platforms. This is at both the application and database level. As such, the data can easily be uploaded to the client's existing maintenance management software program. AEI's software solution can also export the data into MS Excel format. DATABASE APPLICATION AEI will utilize the Kykloud software application, that perfectly syncs with AEI's data collection tablets. The system provides a central knowledge software base that is used to assist with the capital planning process. The database will generate up-to-the-minute information on deficiencies, corrective actions, equipment lifecycles, maintenance requirements and replacement dates for various building components. Facility Condition Database: AEI will provide an excel spreadsheet of our findings which include cost estimates, photos, recommended replacements, narrative descriptions, bar code data of equipment (if part of the scope of work). This database is building specific and global for the entire municipality. QR Bar Coding: AEI will place bar codes on all major equipment and incorporate same into the global FCA database. AEI has provided these services to the University of Alabama and the City of Columbia, MO. City Council 4 21 — 3 5/3/2022 � ' AE1 Consultants