Agenda Packet_2022-05-17 - Laserfiche WebLink

Home Browse Search

committed to properly and professionally maintaining the security of the properties, the safety of the residents directly impacted and, most importantly, the safety of the surrounding community. Planning for how, when, how long and to what extent property protection is needed is the key to securing the project. It is essential to prepare a threat estimate and to ensure that an appropriate response to any threat is already conceptualized, practical and available to implement at short notice —before the threat occurs. Establishing effective security for vacant properties benefits the City and all parties involved by reducing site visits and time related to vacant properties requiring re -securing. It has a domino effect that decreases the administrative burden, and decreases the need for site inspections by: • Limiting break-ins and vandalism • Eliminating neighbor complaints • Decreasing costs significantly in property maintenance and security • Decreasing time reporting nuisances and property issues • Eliminating additional on -site meetings with vendors to grant access for fenced properties followed by a return to assure property is secured once task orders have been completed. • Lower frequency of required emergency attention during after hours and/or non -business days SUCCESSFUL TRANSITION Our property managers remain in continuous communication with acquisition, relocation, and title, and escrow personnel to ensure a successful transition of responsibilities. We maintain status reports/updates on all involved parties, including displacees still in occupancy when the title transfers, to ensure that all work is completed as planned. PROPERTY MANAGEMENT SERVICES APPROACH Under the direction of the City, Paragon will provide services pertaining to Property Management, including the following: • An initial A/R Property Management assessment focused on a more comprehensive and timely property management period. • Letters introducing new ownership and management information • Interim property occupant agreements • Establish and administer a City owned Trust Account to manage project finances • Collection of rents • Turning off or transferring utilities Paragon will also coordinate the following services with the City: • Maintaining status reports, which: ► Track milestone activities such as tax cancellation letters, change of ownership letters, rent billed, rent collected, delinquent rents, set up of utilities, lease termination, notices to vacate, vacancy inspections, re -keying and board up of properties. • Document property inspections, maintenance and repairs required and date of completion and costs. • Track vacancies and leasing activities. • Highlight critical issues. • Provide physical property details for insurance purposes. PRO Council CITY OF SANTAANA VERDPIE26Y MANAGEMENT SPE(yML7� /ICES 14