Agenda Packet_2022-05-17 - Laserfiche WebLink

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PROPERTY MANAGEMENT ACTIVITIES: • Creating property management files • Cancellation of property taxes • Sending Change of Ownership Notices • Transferring utilities and verifying the shut off and removal of all utilities • Preparation of leases for current tenants and leasing of vacant units and ordering necessary board -ups • Invoicing for rent, collecting and processing rent payments and submittal to landlord • Sending notices of overdue rent, 3-Day Notices to Pay or Quit • Processing accounts payable for utilities, vendors for submission to landlord • Conducting habitability inspections to determine code compliance • Coordinating required maintenance and repairs • Tenant relations — community outreach • Monthly property management rounds • Collecting keys upon vacancy of property • Conducting post move -out inspections • Re -keying and securing property • File close-out PROJECT MANAGEMENT Paragon's approach is to form a working partnership with the City to implement the most cost-effective and time efficient project as possible. For the duration of the project, we are equally invested in the City's goals and objectives, while working collaboratively with your staff. An overall outline and our specific approach to the project and related assignments is provided below. • Meet with the City to discuss specific real estate and business requirements, project scheduling, budgeting, reporting parameters, as well as to discuss overall known and potentially unknown project impacts. This is to ensure services are coordinated with City staff and that all of the City's concerns are immediately addressed and resolved in a timely manner. • Schedule regular project update meetings to ensure that project deliverables stay on schedule and within budget. • Ensure that selected project subconsultants and vendors fulfill their respective project assignments on time and accurately. • Manage our quality control program to ensure compliance with all City and Caltrans' requirements. • Prepare and deliver written progress status reports for each segment of the project. • Participate in project and public meetings, as required. • Prepare and implement an effective and efficient Project Management Plan. • Conduct research and analyses to support the optimal strategic approach to each segment of the project. • Finalize the project work product, provide services and prepare and deliver all files to the City's staff and stakeholders, as appropriate. 11',PARTrm Council CITY OF SANTAANA JMQM�WY MANAGEMENT SPE647 /ICES 15