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KICK-OFF MEETING <br />Upon award, Paragon's highly qualified project management team will coordinate a kick-off meeting with City <br />staff, the current acquisition and relocation teams, and other stakeholders to discuss the project background, <br />budget, schedule, reporting, project management approach and any other issues. This meeting will immediately <br />be followed up with a meeting with selected subconsultants to re -convey the project goals and any further <br />feedback from the City. <br />PROJECT MANAGEMENT MEETINGS <br />Our project manager will regularly provide City staff with updates to review status of the work and implement <br />any directed actions within the agreed -upon scope of work to maintain the project schedule. The frequency of <br />meetings will be determined after the notice to proceed and prior to the initiation of project activities. <br />SCHEDULE CONTROL <br />Schedule control becomes increasingly important and challenging when multiple parcels, owners, stakeholders <br />and funding timelines are at stake. Our project management team will often use Microsoft Project to identify <br />and resolve potential project delays and scheduling conflicts while identifying windows of opportunity within the <br />schedule. <br />BUDGET CONTROL <br />At project onset, our project management team will prepare a detailed manpower forecast with applicable <br />hourly rates for Paragon's defined scope of work. With this information, an itemized budget for our services <br />will be identified and can be tracked and compared to project progress reports. A reliable projection of the <br />manpower needed, and associated costs to complete the right of way portion of a project, is necessary for <br />sound fiscal management. <br />METHODOLOGY <br />Paragon has provided property management services for a myriad of clients throughout California; therefore, we <br />have a thorough understanding of how to approach this scope of work. Our team has the skills and experience <br />necessary to provide real estate right of way property management services. <br />5. RELEVANT PROJECT EXPERIENCE <br />Paragon offers the City a proven track record of successfully providing property management services to <br />public agencies in Orange County and Southern California. We have a longstanding relationship with the City <br />and have provided comprehensive right of way services on several projects since 2000, including numerous <br />property management projects and task orders. <br />11[�) PPAARRVM Council CITY OF SANTAANA M-eA2%rY MANAGEMENT SPE6W12922vICES 16 <br />